Agendas- Feb. 3
Brainerd City Council
Meets 7:30 p.m.
Brainerd City Hall
1. Call to order.
2. Roll Call.
3. Pledge of Allegiance.
4. Consent Calendar – All matters listed are considered routine by the Council and will all be enacted by one motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to adopt by roll call.
A. Approval of the minutes of the regular meeting held on Jan. 17, 2012, and the Council Planning Workshop held on Jan. 23, 2012, as distributed.
B. Approval of Licenses – Recommended by City Administrator Vogt.
1. Contractor’s Licenses – 1 – New.
2. Contractor’s Licenses – 18 – Renewals.
C. Department Reports.
1. Mayor’s report of activities distributed to Council.
2. Fire Chief’s report of activities distributed to Mayor and Council.
3. Park Director’s report of activities distributed to Mayor and Council.
D. Annual Investment Policy Review – No Change Recommended.
E. Application for Temporary On-Sale Liquor – Submitted by The Crossing Arts Alliance for an Event to be held on Saturday, March 23, 2012 from 4-7 p.m. at the Q Gallery, Franklin Arts Center – Approval of.
F. Adopt Resolution including Authorization of Proper Signatures Approving Multi-Agency Law Enforcement Joint Powers Agreement relating to MN BCA Internet Crimes Against Children Task Force.
G. GASB 45 Actuarial Valuation – Agreement for Consulting Services – Approval of.
H. Change of status for Paid On-Call Firefighters Greg Amundson, Matt Cordes, Chris Groenwold and Jonathan LeMieur from “Probationary” to “Regular” – Effective February 4, 2012 – Recommended by Fire Chief .
I. Minnesota Lawful Gambling Application for Exempt Permit – Submitted by Brainerd Rotary Foundation for a Raffle to be held on May 7, 2012 at Jack’s House, 300 HWY 25 South – Approval of.
J. Peddler, Solicitor or Transient Merchant License Application – Submitted by Mid-Minnesota Builders Association for Concession Stand Participation in the Home Show to be held March 30, 2012 at the Brainerd Civic Center – Approval of.
5. Approval of Bills – Recommended by the Personnel and Finance Committee.
6. Unfinished business.
A. Public Hearing – Proposed Resolution Establishing Fees relating to City Code Section 421.05 (Fire Code).
B. Public Hearing – Final Reading of Proposed Ordinance No. 1392 – An Ordinance Amending Section 1335 of the Brainerd City Code Regulating Bicycles – City Administrator Vogt recommends Dispensing with the Actual Reading.
C. Coalition of Greater MN Cities Funding.
D. Planning Retreat – Discussion of.
7. New business.
A. Request for Liquor Zone Change – John’s Tavern, 1107 Oak Street.
8. Public Forum. Time allocated for citizens to bring matters not on the agenda to the attention of the Council. Time limits may be imposed.
A – Mayor
B – City Attorney
C – City Administrator
D – City Engineer
E – City Planner
F – Fire Chief
G – Park Director
H – Council President
10. Council Committee Reports.
A – Personnel and Finance Committee.
B – Safety and Public Works Committee.
C – Other Committees.
11. Call for Applicants.
A. Transportation Committee – Two Positions – Terms to expire Dec. 13, 2013.
B. Library Board – One Position – Term to expire Dec. 13, 2017.
12. Adjourn – To a Joint Meeting of the Council with the Crow Wing County Board to be held on Tuesday at 4:30 p.m. at the County Land Services Meeting Room No. 1 and to a Joint Meeting of the Council and the HRA Board to be held on 6 p.m. Feb. 13 at the HRA Building.
Safety and Public Works
Meets 6 p.m. Monday
City Council chambers
1. Improvement 05-01 – College Drive – Labor Dispute.
2. Snow Plowing
3. North 6th Street Design.
4. Hiring of Non-Department Heads.
5. Committee Appointments.
6. Sewer Backup – 809 SE 19th Street.
7. Improvement 10-06 – South 7th Street – Liquidated Damages
8. Parking on the North Side of Maple Street.
9. Sewer Backup at 1020 South 8th Street.
10. Sewer Backup at 523 South 6th Street.
11. Establishment of Nonconforming Use – 211 North 6th Street
Baxter City Council
Meets 7 p.m. Wednesday
Baxter City Hall
13190 Memorywood Dr., Baxter
The Baxter City Council will hold a work session at 6 p.m. Wednesday at the Baxter City Hall.
1. Call meeting to order
2. Roll call
3. Pledge of Allegiance
4. Public comments
Comments received from the public may be placed on a future meeting agenda for consideration.
5. Consent Agenda
The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion:
A. Approve Council Work Session Minutes and Council Minutes of January 17, 2012
B. Payment of Bills and Approval of Finance Report
C. Accept Parks and Recreation Minutes of January 23, 2012
D. Accept ARC Minutes of February 2, 2012
1. Approve the amended Condition #2 of the Westgate Mall project approval to read: The screening of the North wall loading area materials is to match the exterior materials of the existing wall on the Excelsior side.
E. Approval of Grand Haven Plat Extension
F. Accept resignation of Parks Commissioner Ginger Augustinack with Regret.
G. Approve purchase of the 2012 Chevrolet Pickup
6. Pulled Agenda Items
7. Other business
A. Sketch Plan Review for Westport Mall Planned Unit Development (PUD)
B. Parks and Recreation motion regarding disc golf at Whipple Beach Park.
8. Council Comments
A. Jim Klein
B. Rob Moser
C. Todd Holman
D. Mark Cross
E. Darrel Olson
9. City Attorney’s Report
10. City Administrator’s Report
Cass County Board of Commissioners
Meets 9 a.m. Tuesday
Commissioners Board Room
1. 9 a.m. Call to order.
a. Pledge of Allegiance.
b. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time).
2. 9:05 a.m. Robert Yochum – County Administrator.
a. Consent agenda.
b. Capital Improvement Planning meeting of Jan. 24, 2012.
3. 9:15 a.m. Honorable Korey Wahwassuck – Leech Lake Tribal Court, Honorable John Smith - 9th Judicial District, Jim Schneider - Probation Director.
a. Cass County – Leech Lake Wellness Court – Joint Powers Agreement.
4. 9:30 a.m. Reno Wells – HHVS Director, Jamie Richter - Public Health Manager, Linda Nye – Collections Supervisor, Melanie Wolfe – HHVS Business Manager.
a. Take it to the Box update.
b. Overview of IV-D collections for calendar year 2011.
c. HHVS staffing plan.
5. 9:45 a.m. John Ringle – ESD Director.
a. Receive and file 2011 Annual Planning, Zoning, and MSW activity report.
b. Approve 2011 Zoning reclassifications.
6. 10 a.m. Larry Wolfe – Chief Financial Officer.
a. State property sale adjacent to Ah-Gwah-Ching.
b. Authorize feasibility report of re-use of AGC propane tanks.
7. 10:15 a.m. Sharon Anderson – Auditor-Treasurer.
a. Public Hearing - Off-Sale Intoxicating Liquor License – Bulrush Bait and Bottle Shop, Westwind Marketing LLC., Wilson Township, 3037 16th Avenue SW, Pine River, MN 56474.
b. Approve hearing notice – Redistricting Plan.
c. Receive and file final building project report – MCIS.
8. 10:30 a.m. Confirm upcoming meeting schedule.
a. Establish 2012 County Board of Equalization - Monday, June 11, 2012.
b. Establish Commissioners Board meeting 2012 summer schedule.
c. MHB Meeting - Friday, March 30, 2012, Northern Lights Convention Center, Walker.
d. Approve moving Tuesday, April 3, 2012 board meeting to Wednesday, April 4, 2012.
9. 10:35 a.m. Adjourn.
10. 10:40 a.m. Facility Tour - Cass County Dispatch Center – Sheriff’s Office.
1. Approve Board Minutes of January 17, 2012.
2. Approve Auditor warrants dated January 12, 2012 in the amount of $876,485.26.
3. Approve Auditor warrants dated January 19, 2012 in the amount of $2,164,188.80.
4. Approve Auditor warrants dated January 26, 2012 in the amount of $501,964.98.
5. Approve HHVS Auditor warrants dated January 20, 2012 in the amount of $98,976.83.
6. Approve HHVS Commissioner warrants dated January 20, 2012 in the amount of $138,171.56.
7. Approve HHVS Commissioners warrants dated January 26, 2012 in the amount of $1,697.87.
8. Approve Personnel Items.
9. Approve licenses – Tobacco, 3.2 Beer, Liquor, Gambling, etc.
10. Authorize financial contribution for FY2012 – Cass County Agricultural Association(Pine River), County Ag Society (Pillager) in the amount of $2,500.00, remaining 50% paid after July 1, 2012.
11. Authorize financial contribution for FY2012 – Cass County Economic Development Corporation in the amount of $37,500.00.
12. Receive & file Sentence to Serve quarterly report from October 1, 2011 through December 31, 2011.
13. Receive & file correspondence of gratitude from Pike Bay Police Department regarding the 800Mhz ARMER Project.
14. Accept - Donation in the amount of $1,000.00 form the Eddy Family Foundation to be used for Sheriff’s Office Recreational Division.
15. Accept - Donation in the amount of $10.00 form Marjorie M. Frank to be used for Sheriff’s Office safety equipment for Boat & Water Program.
16. Approve Medical Contract Agreement with Dr. M.B. McGee from January 3, 2012 through December 31, 2012.
17. Request approval to host Regional CPS Software Training for Motorola ARMER Radio Programming.
18. Approve pay requests for Cass County ARMER Project to MidStates Wireless - Radio install- $4,364.81; Richard Glenn Construction, Inc.-Dispatch remodel - $3,685.00; Richard Glenn Construction, Inc.-Quarter Fire Repeater-Remer-$816.85;Jerry Tatro-Radio install-$2,114.00;Bay Carpet & Tile-Dispatch remodel - $390.25;Olson Electric-ARMER System - $17,252.06; DCS Communications-ARMER Sys. - $587.81; Moore Custom Cabinets – Dispatch Remodel - $1,100.00; Gas Service – Pillager Tower - $84.23; Kent Reeve Locksmithing – Dispatch Remodel - $260.49.
19. Receive & file Cass County Recorder’s Office summary of annual fees collected from 2002 through 2011.
20. Approve Cities of Deer River, Remer and Walker fire contract for Unorganized Township - January 1, 2012 through December 31, 2012.
21. Authorize payment of Town Road Apportionment to Townships in the 2012 allotment amount for of $429,952.00.
22. Receive & file timber auction results of January 26, 2012 totaling 11,243 cords plus 45.76 mbf saw timber totaling $207,797.79.
23. Approve contract with RMBEL for $22,000 to complete 21 Lake Protection Strategy Tool Reports and county summary for the Cass County Water Plan update.
24. Approve – Memorandum of Agreement between Cass County HHVS and Peggy Dolney – Interpreter services.
25. Approve HHVS Purchase of Services Agreement between Pine River/Backus Area Family Council.
26. Approve HHVS Group Residential Housing Agreement between Daniel Miller and Cindy L Johnson.
27. Approve HHVS Home and Community Based Services Contract for 2012-2014.
28. Receive and file Memorandum of Understanding between Isanti Public Health and Cass County HHVS.
29. Approve HHVS Purchase of Service Agreement between and Northern Pines Mental Health Center.
30. Approve HHVS Purchase of Services Agreement between Pillager Area Family Council.
31. Authorize Land Commissioner to offer timber contract extensions to all Cass County Permits that expire between 2/25/2012 and 3/31/2012.
32. Approve updates to the Pine River Area Sanitary District By-Laws.
33. Approve appointment of Marvin Ryan (Barclay Township) to the PRASD term expiring December 31, 2015.
34. Receive and file Cash Account Balance Comparison and receive and file Child Service Costs.
35. Receive and file Cass County Health, Human and Veterans Services 2012 department goals and philosophy/vision. (Approved by the Advisory Committee on January 23, 2012).
36. Approve submission to apply for Hazard Mitigation Assistance Planning Grant in the amount of $26,000.
37. Approval to purchase Book Scanner – Recorder’s Office (Technology Fund) not to exceed $48,000.
38. Approve Assessor’s Office Abatements.
Items on the Consent Agenda are reviewed in total by the County Board and may be approved through one motion.
Any item of the Consent Agenda may be removed by any Commissioner for separate consideration.
Brainerd Fire Department annual meeting
The Brainerd Fire Department, city of Brainerd officials and contract communities of the Brainerd Fire Department will hold its annual meeting beginning at 6:30 p.m. Feb 23 at the Brainerd Fire Department training room, 23 Laurel St.
Any individual needing special accommodations, please call 828-2312.
Planning commission to meet Wednesday
The regular meeting of the Brainerd Planning Commission will be 6 p.m. Wednesday at the city of Brainerd council chambers.
Meets 9:30 a.m. Tuesday
1. Call to order.
2. Roll call.
3. Consent calendar.
A. Approval of minutes of the regular meeting of Jan. 3 with Financial Report of December 2011, and Special Meeting of Jan. 10 as distributed.
4. Public Forum. (Time limits may be imposed.)
5. FBO Quarterly Report.
6. Committee Assignments.
7. Discussion/Action – RFP’s for Interior Design of Terminal.
8. Discussion/Action – Search for New Manager.
9. Discussion/Action – Airline Service Update.
10. Discussion/Action – Display Aircraft.
11. Discussion/Action – Business After Hours.
A. Airport Manager.
1. Vending Machines.
2. Discussion/Action – Authorize acceptance of pending grant for Floor Cleaning Equipment.
B. Consulting Engineer.
1. Terminal Remodel.
2. Discussion/Action – Authorize Acceptance of Pending Grant for Phase 2 Abandon Runway 12/30 Project.
C. Tenants Contract Committee.
1. Discussion/Action – Avionics Lease Renewal.
D. Personnel Committee.
1. Discussion/Action – Wage Package, Union/Non-union.
13. Old business.
14. New business.
A. Discussion of Items Which Developed After Publication of Agenda.
15. Approval to pay bills.
A. As submitted.
16. Next meeting date – March 6, 2012, 9:30 a.m.
17. Adjournment – Adjourn to joint meeting of the Brainerd City Council and Crow Wing County Board to be held 4:30 p.m. Tuesday in meeting room 1 in the Crow Wing County Land Services Building for the purpose of discussing Airport issues and adjourn to Chamber of Commerce Business After Hours 4:30-6 p.m. Feb. 14 at the Airport
Crow Wing County meetings
The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:
9 a.m. Tuesday, Region 5+ Mental Health Initiative Board, Land Services Building, Meeting Room 1
9:30 a.m. Tuesday, Brainerd Lakes Regional Airport Commission, Airport Conference Room
4:30 p.m. Tuesday, Joint Meeting, Crow Wing County, City of Brainerd and Brainerd Lakes Regional Airport Commission, Land Services Building, Meeting Room 1
9 a.m. Wednesday, Paul Bunyan Scenic Byway Association, United States Army Corps of Engineers
1 p.m. Wednesday, Association of Minnesota Counties Futures Meeting, AMC Offices, St. Paul
5 p.m. Wednesday, Applications Due for Vacancies on Child Abuse Prevention Council & Extension Committee, County Administrator’s Office
7 a.m. Thursday, Association of Minnesota Counties Futures Meeting, AMC Offices, St. Paul
9 a.m. Feb. 13, Thirty Lakes Watershed District Board of Managers, Land Services Building, Meeting Room 1
3 p.m. Feb. 13, Personnel Committee, Historic Courthouse, County Administrator’s Conference Room
Morrison County Board of Commissioners
Meets 9 a.m. Tuesday
County Board Room
Government center, Little Falls
1. Call to order by chairman.
2. Pledge of Allegiance.
3. Approval of county board minutes.
4. Additions/deletions to the agenda.
5. Years of service awards.
6. Sheriff’s report.
7. Social service report.
8. Public health report.
9. Planning and Zoning report.
10. Assessor’s report.
11. Technology services report.
12. Auditor’s report.
13. County board warrants.
14. Public works report.
15. Administrator’s report.
16. Committee reports/upcoming schedule.
Brainerd Personnel and Finance Committee
Meets 6:15 p.m. Monday
City Hall Conference Room
1. Approval of Bills.
2. One Half Mill Levy Group – Draft Agreement Ideas.
3. Policy Discussion
Hiring of Non-Department Head Positions
Reading of Letters at City Council Meetings
4. Parking Fine Collection Process – Update.
5. Marketing and Fee Information – Status of.
6. Memo to Staff – Status of Suggestions Received.
7. Role of Volunteers in City Government.
Input on Issues
Service on Boards, Committees, and Commissions
Hiring, Risk Management, Etc.