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Crow Wing County explains property tax process

Local property tax valuation and classification notices currently are being sent to all property owners in Crow Wing County.

These notices inform property owners of the assessed value of their property as of Jan. 2, 2012, based on sales of comparable properties in 2010 and 2011, reported Gary Griffin, Land Services supervisor of the property valuation and classification office, in a news release about the process.

Griffin wrote: The assessed values then are used to calculate taxes due and payable in 2013.

Highlighted below are some of the major components — and challenges — of the property assessment process and issues to be aware of when reviewing valuation notices.

A State Prescribed Process. Although counties perform the bulk of assessment work in Minnesota, the policies and procedures they follow are determined by the state Legislature. For example, state rules govern how the counties classify and value these properties, based on physical characteristics, use of the property, and sales of comparable properties during a prescribed period.

“We can only use ‘arms-length transactions’ for comparable sales, which, for example, precludes us from using foreclosure sales when we determine values,” Griffin stated. “In addition, state rules require Crow Wing County assessed values to fall within a statistical range determined by the state. If our assessment is lower than or higher than that range, the state requires all property values to be raised or lowered accordingly.”

The Time Lag Confusion Factor. The state’s assessment rules also require us to use property sales that occurred as much as 18 months ago to determine assessed values. This time lag creates confusion when current market conditions do not reflect sales that occurred up to a year-and-a-half ago. For example, the current notices reflect the 2012 assessment based on sales of comparable property that occurred between October 2010 and September 2011. The result: 2012 assessed values may not reflect current market conditions. In periods when real estate prices are rising, this time lag delays increases in valuations. But during time of declining values, it understandably generates inquiries from taxpayers concerned that the assessment does not reflect current market conditions, Griffin said.

Assessment vs. Taxes. Although everyone is rightly concerned with the assessed value of their property, the spending decisions of local governments — county, cities, townships and school districts — determine whether tax rates go up or down, Griffin reported. For example, if the assessed value of all properties in the Crow Wing County went down equally by 10 percent, property taxes could still be higher if the budgets of local governments were higher. Assessment valuations are determined without regard to tax rates, but according to comparable sales values as discussed above. The tax rate is determined at a later point, based upon the level of spending approved by local elected officials at the county, city, and township and school district levels. Local units of government determine how much they need to run their operation – values are only used to determine how big a share of that spending each of us will have to pay.

Slicing the Spending Pie. Paying property taxes is like slicing a pie, Griffin wrote. Government spending is the pie. The value of each property determines how big a slice of that pie each property owner pays in taxes. Assuming the state Legislature does not make any law changes (like in 2011 with the homestead credit being changed to a homestead exclusion) there are four main reasons why a property owner may see higher taxes one year to the next. They are: 1) Government spending went up. (Crow Wing County reduced spending by 2.37 percent for 2012 and froze spending the year prior) as did some other local governments in the county.) 2) The property’s market value decreased at a lower rate than other properties. 3) The property’s market value increased at a higher rate than other properties. 4) The property classification changed. If none of these things occurred, property taxes owed should not be more from one year to the next.

Questions or Concerns. Griffin encourages those with concerns about valuation notices to: 1) Check their value and compare it to last year. Most areas in the county have seen a reduction in value, but not all. 2) Check to see whether the classification of the property has changed from last year. The Legislature often changes the property classifications the county must utilize, and a change in classification could change the tax rate. 3) Check the spending levels of the local governments — county, cities, townships and school district — have they gone up, down or stayed the same? 4) Note that the valuation is based on property sales during the period of October 2010 to September 2011, and therefore, may not reflect market conditions that existed after that time period. Again, this is part of the state-prescribed process the county must follow, Griffin stated.

“If you still have questions, I encourage you to visit our website or call our office to speak with one of our assessors to answer any questions you may have. We will address your concerns in a courteous and professional manner. We expect to be held accountable to our standard of excellent customer service and well-managed policies and procedures,” Griffin said.

The county’s property valuation and classification office is on the main floor of the Land Services Building, 322 Laurel St., or call 824-1010, or email or go online to

Denton (Denny) Newman Jr.
I've worked at the Brainerd Dispatch with various duties since Dec. 7, 1983. Starting off as an Ad Designer and currently Director of Audience Development. The Dispatch has been an interesting and challenging place to work. I'm fortunate to have made many friends, both co-workers and customers.
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