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Pillager school agenda-March 17

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Pillager school agenda-March 17
Brainerd MN 506 James St. / PO Box 974 56401

Baxter City Council

Meets 7 p.m. Tuesday

Work session 5:30 p.m.

Baxter City Hall

13190 Memorywood Drive

A work session of the Baxter City Council will be held on Tuesday, March 19, 2013 at 5:30 p.m. at the Baxter City Hall, 13190 Memorywood Dr., Baxter, MN for the purposes of discussing pavement management system work plan and contract, Isle Drive Extension, leaf management, utility bill discussion, timber harvest update and town meeting plans. No formal actions will be taken at this meeting.


Baxter City Council regular meeting

1. Call Meeting to Order.

2. Roll Call.

3. Pledge of Allegiance.

4. Public Comments.

Comments received from the public may be placed on a future meeting agenda for consideration.

5. Government Finance Officers Association certificate of achievement for excellence in financial reporting presentation.

6. Consent agenda.

The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the consent agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion:

A. Approve city council work session mMinutes and city council minutes from March 5, 2013.

B. Approve the payment of bills and finance report.

C. Accept Utilities Commission Minutes of March 6, 2013.

1. Accept the KLM elevated water tank inspection report for the south tower and direct staff to make repairs 3.1.1 and 3.1.2 within the current 2013 budget.

2. Accept the KLM elevated water tank inspection report for the South Tower and direct staff to make repairs to 3.1.1 & 3.1.4, 3.3.1, 3.4.1, 3.6.1, 3.6.2 & 3.6.4 and direct staff to make repairs 3.1.1, 3.1.4, 3.4.1, 3.6.1 and 3.6.2 within the current 2013 budget and consider budgeting for repairs 3.1.2 and 3.6.4 with the 2014 budget submittals

3. Award the quote for the 2013 sealing of water supply wells at the former water treatment plant No. 2 to Blue Water Wells in the amount of $6,975.00.

D. Accept Planning & Zoning Minutes of March 12, 2013.

E. Approve extension of lease for former public works building

F. Approve Bolton Menk pavement management plan contract

G.= Schedule a public hearing for the certification of delinquent utility bills, invoices, and abatements for Tuesday, May 21, 2013 at 7:05 p.m.

H. Approve utility connection agreement for Lot 3, Block 2, 1st Addition to Baxter Greenwood Acres.

I. Approve the hiring of Lance Herbst as full-time patrol officer.

J. Accept with gratitude a $1,000 donation from the Kiwanis Club for the 2012 Children’s Triathlon.

7. Pulled agenda items.

8. Other Business.

A. Request by Prairie Bay for extension of transient merchant license.

B. Planning & Zoning Actions:

1. Approve Conditional Use Permit Amendment to allow expansion of the seasonal garden center at Home Depot.

2. Rezoning from C-2 to R-3 for 6.7 acres at the northwest corner of Excelsior Road and Conservation Drive.

3. Conditional Use Permit to allow expansion of the Forestview Middle School at 12149 Knollwood Drive.

4. Minor Subdivision and Variance for Evensons White Sand Addition on Memorywood Drive.

5. Amendment to Section 10-3C-2-1 to allow accessory buildings as a principal use as an interim use permit in the R-1 District.

6. Amendment to Chapter 11 (Administration) of the zoning ordinance amending Sections 10-11-2, 10-11-3, and 10-11-4 and amending Title 2 of the City Code (Boards and Commissions).

C. Accept Special Utilities Commission minutes of March 18, 2013 (To be presented).

1. Approve the grading permit, utilities and stormwater management for the Crosby Cardiovascular Clinic project on Isle Drive, contingent on a Developers Agreement will be required with the Crosby Cardiovascular LLC plat process.

9. Council Comments.

A. Jim Klein.

B. Rob Moser.

C. Todd Holman.

D. Mark Cross.

E. Darrel Olson.

10. City attorney’s report.

A. Non-user utility connections.

11. City administrator’s report.

12. Adjourn.

Brainerd City Council

Meets 7:30 p.m. Monday

Brainerd City Hall

Council Chambers

1. Call to Order.

2. Roll Call.

3. Pledge of Allegiance.

4. Approval of Agenda.

5. Consent Calendar (NOTICE TO PUBLIC) – All matters listed are considered routine by the Council and will all be enacted by one (1) motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to adopt by roll call.

A. Approval of the Minutes of the Regular Meeting held on March 4, 2013, and the Council Strategic Planning Session held on March 11, 2013, and the addition to the February 19, 2013 minutes, as distributed.

B. Approval of Licenses – (See Attachment).

1. Contractor’s Licenses – 1 – New.

2. Contractor’s Licenses – 2 – Renewals.

C. Department Reports.

1. Mayor’s report of activities distributed to Council.

2. Police Chief’s report of activities distributed to Mayor and Council.

3. Finance Director’s report distributed to Mayor and Council.

D. Minnesota Lawful Gambling Application for Exempt Permit – Submitted by Turn in Poachers, Inc (TIP, Inc) for a Raffle to be held on April 13, 2013 at the TIP Headquarters, 7187 Wise Rd, Brainerd – Approval of.

E. Minnesota Lawful Gambling Premises Permit Application – Submitted by Community Charities of MN for Gambling to be conducted at Jack’s House, 300 HWY 25 S, Brainerd – Adoption of a Resolution – (See Attachment).

F. Call for Applicants:

1. Cable TV Advisory Committee – One Term to Expire 12/31/2015.

2. Charter Commission – One Term to Expire 12/31/2015.

3. Library Board – One Term to Expire 12/31/2017.

4. Rental Dwelling Board of Appeals:

a. One “Tenant Representative Position” – Term Expires 12/31/2014.

b. One “General Public Representative” – Term Expires 12/31/2014.

5. Transportation Committee – Two Terms to Expire 12/31/2014.

6. Approval of Bills and Transfer of Funds – Recommended by the Personnel and Finance Committee.

General Fund into Public Safety Fund-$163,000.

General Fund into Park Fund-$31,000.

General Fund into Street & Sewer Fund- $42,000.

General Fund into Airport Fund-$12,960.

Total -$248,960.

7. Presentation – Crow Wing County Sheriff Todd Dahl.

8. Unfinished Business.

A. Fire Department – (See Attachments).

• SAFER Grant – Funding Options.

• Medical Runs.

B. Public Hearing – To Discuss the Following Improvement Projects: 13-01, 13-02, 13-03, 13-04, 13-05, 13-08 – Adoption of Resolution Ordering Projects and Preparation of Plans and Specifications – Approval of – (See Attachment).

C.Public Hearing/Presentation – MS4 Permit – Annual Hearing to Review Stormwater Related City Activities – Assistant City Engineer Freihammer.

9. Public Forum: Time allocated for citizens to bring matters not on the agenda to the attention of the Council – Time limits may be imposed.

10. Reports.

A – Mayor.

B – City Attorney.

C – City Administrator.

D – City Engineer.

E – City Planner.

F – Police Chief.

G – Finance Director.

H – Council President.

11. Council Committee Reports – (See Attached Agendas).

A – Safety and Public Works Committee.

B – Personnel and Finance Committee.

C – Other Committees.

12. Committee Recommendations – Recommended by Mayor Wallin.

A – Lucy Nesheim – Housing and Redevelopment Authority (HRA) – Term to Expire 6/6/2017.

13. Adjourn – To Council Strategic Planning Session III to be held on March 25, 2013 at 6 p.m. at the Police Department Training Room

NOTE: Safety and Public Works Committee will meet at 6:30 p.m. Personnel and Finance Committee will meet at 7 p.m.

Any individual needing special accommodations please call 828-2307.

Visit the city’s website at

Brainerd City Council

Personnel and Finance Committee

Meets 7 p.m. Monday

City Hall Conference Room

Brainerd City Hall

1. Approval of Bills and Transfer of Funds.

General Fund into Public Safety Fund-$163,000.

General Fund into Park Fund-$31,000.

General Fund into Street & Sewer Fund-$42,000.

General Fund into Airport Fund-$12,960.

Total - $248,960.

2. Crow Wing County Historical Society – Request for Funding.

3. Police Department – Request to use Drug Forfeiture Funds for Tactical Team Equipment.

4. Street and Sewer Maintenance I Position – Status of.

5. IUOE Local 49 – Street and Sewer Employees – Approval of Wage Resolution and Contract Settlement.

6. Authorization to hire the following positions – (See Attachment):

• GIS Intern.

• Engineering Intern.

• Street & Sewer Department Temporary Laborer.

7. Other.

Brainerd City Council

Safety and Public Works Committee

Meets 6:30 p.m. Monday

City Council Chambers

Brainerd City Hall

1. Committee Workshop – Part II.

2. State Aid System Revisions.

3. Mosquito Spraying.

4. Quiet Zones.

5.RFPs for HVAC System

6. Snow Removal.

Cass County Board

Meets 9 a.m. Tuesday

Land Department Meeting Room

218 Washburn Ave. E..


9 a.m. Call to Order.

a. Pledge of Allegiance.

b. Approval of agenda for discussion. (Any requests to be heard not on the proposed

agenda are considered for inclusion at this time).

9:05 a.m. Robert Yochum – County Administrator.

a. Consent agenda.

b. 2013 labor negotiations status report.

c. AMC Conference legislative priorities.

9:15 a.m. Sharon Anderson – Auditor-Treasurer.

a. Receive & file delinquency and forfeiture trends.

9:30 a.m. Mark Peterson – County Assessor.

a. Receive & file local 2013 Board of Review schedule.

b. 2013 valuations trends.

9:45 a.m. Josh Stevenson – Land Commissioner, Scott Noland – Assistant Land Commissioner.

a. Certificate of Survey and monuments in Block 2 of Washburns Addition, City of Backus.

b. Receive & file 2012 Land Department Annual Report.

10 a.m. Tom Burch – Sheriff, Kerry Swenson – Emergency Management Coordinator.

a. Receive & file 2012 Sheriff’s Office Annual Report.

b. Receive & file 2012 “Calls for Service”.

c. Amend 2013 equipment list.

10:15 a.m. Tim Richardson – Central Service Director.

a. Approve MOU with State of MN Homeland Security (Office of Enterprise Technology for allocation of

funds utilizing the FY2011 Homeland Security Cyber Security grant program

b. Approve out of state travel for MIS Tech Support Specialist Dianne Poncelet – Forensic Users

Conference in Las Vegas, NV on Apr. 22-25, 2013.

10:30 a.m. Doug Schultz – MN Department of Natural Resource.

a. Discuss MNDNR future Aquatic Management Areas located in Boy Lake, Pine Lake and Turtle

Townships (Miller’s Bay and Marshall Point on Leech Lake).

10:45 a.m. Confirm upcoming meeting schedule.

a. LEAN 101 Meeting – Tuesday, March 26, 2013, 9:00 a.m., Deep Portage Learning Center,

2197 Nature Center Drive NW, Hackensack, MN.

10:50 a.m. Adjourn.


Cass County Board consent agenda

Tuesday, March 19, 2013

1. Approve Board Minutes of March 5, 2013.

2. Approve Auditor manual warrants dated February, 2013 in the amount of $1,104,604.15.

3. Approve Auditor warrants dated February 28, 2013 in the amount of $2,004.00.

4. Approve Auditor warrants dated February 28, 2013 in the amount of $95,572.55.

5. Receive & file - Monthly Budget Reports.

6. Approve HHVS Commissioner warrants dated March 8, 2013 in the amount of $100,367.16.

7. Approve HHVS Auditor warrants dated March 8, 2013 in the amount of $94,695.41.

8. Approve personnel actions.

9. Approve licenses – Tobacco, 3.2 Beer, Liquor, Gambling, etc.

10. Receive & file Auditor -Treasurer’s Interest Income Report for February 2013.

11. Receive & file – February 2013 Cass County EDC Activity Report.


12. Approve - GASB 45 actuarial consulting services with Hildi Inc. in the amount of $7,800.00 - $8,000.00 and authorize CFO to sign confidentiality & indemnification agreement from January 1, 2013 – December 31, 2013.

13. Approve - Probation Dept. submission for MN DOC - FY2014-FY2015 Caseload/Workload Reduction Grant continuation in the amount of $44,364.00(each year).

14. Approve pay requests for Cass County ARMER Project to DSC Communications – ARMER Expenses - $7,253.43.

15. Approve pay request #1 for Cass County Energy Upgrade Project to Gorham in the amount of $1,170.00.

16. Accept donation from Chase on the Lake, LLC in the amount of $216.00 for Sheriff’s Office Boat & Water Program.

17. Approve City of Federal Dam fire contract for Unorganized Township - January 1, through December 31, 2013 in the amount of $4,100.00.

18. Receive & file Cass County’s share of State sales & use taxes collected in 2012 on the Leech Lake Reservation in the amount of $75,427.00.

19. Approve HHVS Purchase of Service contracts from January 1, 2013 through December 31, 2013: new contractor Lynnette Wagner, LICSW – $160.00/Assessment/$85.84 per session.

20. Approve payment #1 to Independent Emergency Services (IES) to replace current E911 system with the Next Generation E911 system in the amount of $30,291.12.

Items on the Consent Agenda are reviewed in total by the County Board and may be approved through one motion. Any item of the Consent Agenda may be removed by any Commissioner for separate consideration.

The Little Falls School Board

Meets at 5 p.m. March 18 at the Morrison County Government Center.

Business meeting - 5 p.m.

1. Call to order

2. Pledge of allegiance

3. Approval of agenda

4. Recognition/appreciation

4.1 Retirement, Dr. Maxine Strege

4.2 Apple Distinguished Program Award

5. Public comments

6. Presentations

6.1 Rezoning - Jerry Lochner

6.2 Tim Bjorge, High School principal

6.2.1 Robotics Team 4623 and mentors

6.3 Barb Muckenhlrn, director of 21st Century Teaching and Learning

6.4 Aaron Sinclair, human resource/activities director

6.5 Mike Olson, assistant high school principal

6.6 Flyer Jams - Lindbergh Elementary physical education staff

7. Consent agenda (action)

7.1 Personnel

7.1.1 Employment

7.1.2 Long term medical leave

7.1.3 Retirements

7.1.4 Lane change correction

7.1.5 Leave of absence

7.2 Approval of prior meeting minutes

7.3 Presentation of bills for payment

8. Resolution for acceptance of gifts (action)

9. Reports from board members

10. Superintendent’s report

11. Old or unfinished business

12. New business

12.1 Petition to change R3 zoning district

12.2 Approval of food service RFP recommendation

12.3 Land ease agreement

12.4 Approval of snow days recommendation

12.5 Adjustment to 2013-14 school calendar

12.6 Adjustment to June board meeting date

12.7 Minnesota Reading Corps 2013-14 program year

12.8 School Finance Award recipient

12.9 Sequestration information

12.10 Recreation Task Force update

13. Adjournment

Pillager Board of Education

Meets 7 p.m. Monday

I. Call to order

II. Pledge of Allegiance

III. Cell Phones/Electronic Devices

IV. Consider Additions/Deletions/Acceptance of the Agenda

V. Visitors Comments

VI. Consider Consent Agenda

A. Minutes of the Feb. 25 Regular Meeting

B. Monthly Cash Flow Including Investments

C. Donations: Pillager Lions Club - $210; Resource Training & Solutions - $300; Pillager Area Family Center - $87; Long Prairie Sanitary Service, Inc. - $20; Snows Used Cars - $20; Five Star Seamless, LLC - $20; Pulak Consulting, Inc. - $30; Mid Minnesota Federal Credit Union - $100; Greenheck Auto Glass, Inc. - $20; Pillsbury Forest Hardwoods, Inc. - $20.

VII. Special Board Reports with Possible Action

A. Budget

1. Monthly Bills

2. Committee Report

3. Other

B. Personnel

1. Other

C. Curriculum

1. Other

D. Policy

1. Other

E. Activities

1. Other

F. Facilities

1. Other

G. Other

1. Other

VIII. Special Reports

A. Secondary Principal’s Report

B. Elementary Principal’s Report

C. Superintendent’s Report

IX. Adjournment

Crow Wing County Committee Meeting Schedule

The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:

10:00 a.m., Mon. - Personnel Committee at County Administrator’s Conference Room

1:30 p.m., Mon. - Brainerd Lakes Regional Airport Commission’s Leases Committee at Airport Conference Room

5:00 p.m., Tues. - Historical Committee at Crow Wing County Museum

Wed. and Thurs - Association of Minnesota Counties Legislative Conference at Crowne Plaza St. Paul Riverfront

7:30 a.m., Wed.- Brainerd Lakes Area Economic Development Corporation Board at BLAEDC Office

5:00 p.m., Wed. - Letters of Qualification Due for Thirty Lakes Watershed District Board of Managers at County Administrator’s Office

2:00 p.m., Thurs. - Meeting with Senator Ruud & Representative Ward at Minnesota State Capitol, St. Paul

5:00 p.m., Thurs. - Planning Commission/Board of Adjustment at County Board Room

5:00 p.m., Thurs. - TCC (Tri-County Community Action Program, Inc.) Board of Directors in Little Falls

10:00 a.m., Fri. - Central MN Community Corrections Executive Committee at CMCC Administration Office

10:00 a.m., Fri. - Timber Sale at Meeting Room 2

9:00 a.m,. Mar. 25- Committee of the Whole at Jinx Ferrari Meeting Room

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