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Regular Meeting Minutes 7/11/22

INDEPENDENT SCHOOL DISTRICT #181 BRAINERD PUBLIC SCHOOLS Minutes for the Regular School Board Monday, July 11, 2022 6:00 p.m. at Washington Educational Services Building 804 Oak Street, Brainerd An optional tour was conducted at LEC & BHS at 4:30 p.m. 1. Call the meeting to order and roll call: Members present were: Ruth Nelson, Kevin Boyles, Jana Shogren, Tom Haglin, Charles Black Lance, Member absent: Sarah Speer Others present were: Superintendent Hahn, Marci Lord, Kathy Johnson, Tim Murtha, Jodi Kennedy, Jon Anderson, Derek Hendrickson, Isaac Smieja, Annmarie Lacher, Craig Rezac, Joel Anderson, Amy Jordan, Tahnee Flowers, Julie Domino, Molly Raske, Bill Bjorge, Jessica Hasapajoki, Andrea Rusk, Candace Burckhardt, Alissa Thompson, Jack Freeman, Reid Thiesse, Damien Williams, Mark Needham, and Theresa Burke - Brainerd Dispatch 2. Pledge of Allegiance: The Pledge of Allegiance was recited. 3. Announcement by Chairperson: This meeting of the Brainerd School Board is being conducted in accordance with Minnesota Statutes 13D.02. Persons may monitor this meeting from a remote location by watching on YouTube live. This meeting is being recorded. Access to the recording will be made available on the school district’s website as soon as is reasonably possible. 4. Approval of the agenda as presented: Moved by Director Boyles, second by Director Shogren to approve the agenda as presented. Carried unanimously. 5. Recognitions: • Congratulated and recognized new Superintendent Dr. Heidi Hahn as she begins her tenure as Superintendent of Brainerd Public Schools. • Congratulations to Shane Jordan for being named the MSHSL Section 8AAAA Softball Coach of the Year! • Congratulations to Tom Haglin, Lindar Corporation, Avantech, and Tri-Ven for being awarded the 2022 Business Excellence Award by the Brainerd Lakes Area Chamber of Commerce. 6. Public Input: Three people spoke in regards to the Fun’N’Friends program, the district student handbooks and masking. 7. Approval of Minutes: A. Moved by Director Haglin, second by Director Boyles to approve the minutes from the regular School Board meeting held on June 13, 2022 as presented. Carried unanimously. 8. Presentations: • Communications Update: Annmarie Lacher and Superintendent Hahn informed the board about the communications statement the district is moving forward with and the work that has been completed so far. “A Place to Belong” using the Brainerd B is the core statement and we will build around this. Sample communication pieces were shared. This will be a comprehensive project and will have long term sustainability. • Equity Task Force Update: Dr. Candace Burckhardt updated the board on the first priority work the equity task force as recognized. Candace gave background information, finding that resulted from surveys, focus groups, and multiple meetings. The recommendations from the task force are: • Review bullying and harassment policies, as well as plans for unstructured spaces in each building • Consider interruptor training to encourage staff to step in when situations of bias, deficit thinking, • or bullying occur, and train students to step in when bullying occurs • Train school staff and administrators on how to intervene and respond when students experience • discrimination or derogatory slurs • Provide training to school board members on equity and inclusion • Create an inclusive language and practices toolkit to support with creating welcoming spaces for • all students and families • Develop a district Language Access Plan for ensuring families who are Limited English Proficient • are able to access critical information • Examine district documents to ensure language and family inclusivity • Participate in the Minnesota Bilingual Seals program to celebrate high school students who have • demonstrated proficiency in English and languages other than English including but not limited to • American Sign Language (ASL) and Indigenous American Indian languages • Adopt a Gender Equity school board policy and develop procedures at each school to protect the • safety of LGBTQ+ students at school • Recommendations: • 2 June 14, 2022 • Expand Gender and Sexuality Alliances (GSAs) into all secondary campuses and continue the • development of other clubs that allow for student voice and advocacy • Look for areas to continue adding student representatives and authentic student input whenever • decisions are being made at the school or district level • Explore the adoption and implementation of schoolwide restorative practices • Continue to create equity events that allow for constructive conversation across areas of difference • Bring the larger Brainerd Lakes Area community together through a common cause to show unity and cultivate collective caring for one another. Candace discussed the next steps and requested that anyone who has questions and or feedback to please contact her. 9. Consent Calendar: Hires are approved pending negotiated contracts/agreements and a district approved /acceptable background check. Moved by Director Boyles, second by Director Black Lance to approve the consent calendar as presented. Carried unanimously. • Staff Changes/Leaves • Certified - New Hires Katrina Atkinson - 3rd Grade Teacher, Garfield, Effective 8/29/2022 Jill Bjorge - Principal, Riverside, Effective 7/01/2022 Ally Bright - 3rd Grade Teacher, Garfield, Effective 8/19/2022 Anne Campion -1st Grade Teacher, Lowell, Effective 8/01/2022 Sarah Dano -7th & 8th Language Arts, FMS, Effective 8/29/2022 Tammy Exum - Special Education Teacher, BHS, Effective 8/22/2022 Tiffany Gilb - Special Education Teacher, Baxter, Effective 8/01/2022 Chloe Hawks - Kindergarten Teacher, Garfield, Effective 8/01/2022 Kathryn Johnson - Principal, Lowell, Effective 7/01/2022 Heather Neumann - ECSE Teacher, Wesb, Effective 8/01/2022 TyAnne Rezac - ESL Teacher, District, Effective 07/01/2022 Taylor Salisbury - Kindergarten Teacher, Lowell, Effective 8/01/2022 Deborah Schlueter - 6th Grade Science Teacher, FMS, Effective 8/29/2022 Melissa Shepherd - 4th Grade Teacher, Baxter, Effective 8/01/2022 Rose Town - OT, PBEC, Effective 7/01/2022 • Non-Certified - New Hires Kelli Forsythe - Administrative Assistant, Nisswa, Effective 8/08/2022 Andrew Garding - Part Time Custodian, District, Effective 6/20/2022 Bryann Gilb - Special Education EA, Baxter, Effective 8/15/2022 Terre Guenin - Payroll/Finance Specialist, District, Effective 7/01/2022 Ethan Hanson - Custodian, District, Effective 6/16/2022 Luksamee Jones - Special Ed EA, Baxter, Effective 8/15/2022 Susan Rioux - 5-8 Registrar/Student Records, FMS, Effective 6/20/2022 Adam Smith - Custodian, District, Effective 6/06/2022 Mary Lou Smith - Administrative Assistant, Riverside, Effective 8/15/2022 Shani Wolf - Student Services Clerical, BHS, Effective 8/15/2022 • Coaches/Comm Ed - New Hires Avery Anakkala - CE Instructor/Coach, District, Effective 6/07/2022 Jennifer Boeckmann - CE Instructor/Coach, District, Effective 06/07/2022 Joel Clough - Event Worker, District, Effective 01/01/2022 Ellen Fussy - CE Instructor/Coach, District, Effective 06/07/2022 Josie Harguth - CE Instructor/Coach, District, Effective 06/07/2022 Sawyer Hennessey - Park & Rec Umpire/Ass’t Coach, District, Effective 5/16/2022 Emma Knutson - CE Instructor/Coach, District, Effective 06/07/2022 Jason Larson - CE Instructor/Coach, District, Effective 06/07/2022 Jessica Lofrano-Larson - CE Instructor/Coach, District, Effective 06/07/2022 Brody Lund - Park & Rec Umpire/Ass’t Coach, District, Effective 5/16/2022 Kayley Miles - CE Instructor/Coach, District, Effective 06/07/2022 Rachel Moore - CE Instructor/Coach, District, Effective 06/07/2022 Kamryn Peterson - CE Instructor/Coach, District, Effective 06/07/2022 Nathaniel Popham - Park & Rec Umpire/Ass’t Coach, District, Effective 7/11/2022 Briana Rademacher - CE Instructor/Coach, District, Effective 06/07/2022 Sophia Robin - CE Instructor/Coach, District, Effective 5/30/2022 Lisa Salo - CE Instructor/Coach, District, Effective 05/23/2022 Lincoln Singh - Park & Rec Umpire/Ass’t Coach, District, Effective 7/18/2022 Sophia Singh - Park & Rec Umpire/Ass’t Coach, District, Effective 6/28/2022 Michael Smith - CE Instructor/Coach, District, Effective 06/07/2022 Jacob Terhaar - Park & Rec Umpire/Ass’t Coach, District, Effective 07/05/2022 Nolan Thiesse - CE Instructor/Coach, District, Effective 06/07/2022 Ellen Thomes - 9th Grade Girls Basketball Coach, BHS, Effective 07/01/2022 Meghan Wirtz - CE Instructor/Coach, District, Effective 06/07/2022 • Separations Dylan Connor - Fun’N’Friends Program Assistant, District, Effective 6/28/2022 Mary Crocker - Special Ed EA, FMS, Effective 6/3/2022 Emily Henderson - Girls Soccer Coach, BHS, Effective 6/20/2022 Sandra Jensen - Food Service Clerical, WESB, Effective 7/15/2022 Susan Kavanaugh - Music Teacher, FMS, Effective 6/22/2022 Ruth Leinhonen Shepherd - Special Ed EA, FMS, Effective 9/01/2022 Luella Stelck - Girls Ass’t Volleyball Coach, BHS, Effective 6/15/2022 Lucy Swanson - Music Teacher, FMS, Effective 6/21/2022 Megan Trout - English Teacher, BHS, Effective 6/24/2022 Hannah True - Administrative Assistant, Riverside, Effective 6/20/2022 Katie Witt - Food Service, BHS, Effective 7/11/2022 • Gifts & Grants Approval - Gifts were received from Coca-Cola, Deerwood Bank, Jack Pine Brewery, and the Brainerd American Legion Post #255 • Ratify Payment of Bills 10. New Business: For Action: Presentation: Damien Williams, Mark Needham and Reid Thiesse informed the board that there are four scopes to the project at WESB and lowest bidders for Work Scope #1 was Hy-Tec Construction at a cost of $2,186,000.00. For work Scope #3 - Holden Electric at a cost of $1,545,000.00. For work Scope #4 Breth-Zenzen Fire Protection at a cost of $93,080.00 (includes Alternate #1 adding LED lighting to the 3rd floor and the gym.). Work Scope #2 was Thelen Heating and Roofing at a cost of $4,626,000.00. The bid opening was held June 21, 2022. Overall, the bids came in under budget and the majority of work will be completed with local companies. 1. Approval of awarding the apparent low bids, to HyTec Construction, Holden Electric, and Breth-Zenzen Fire Protection, as recommended in the bid package recommendation letter from the construction manager, for Washington Educational Services Building Project and authorize the Superintendent to execute the final contracts. Moved by Director Haglin, second by Director Boyles to approve the apparent low bids, to HyTec Construction, Holden Electric, and Breth-Zenzen Fire Protection, as recommended in the bid package recommendation letter from the construction manager, for Washington Educational Services Building Project and authorize the Superintendent to execute the final contracts. Carried unanimously. 2. Approval of awarding the apparent low bids, to Thelen Heating and Roofing, Inc., as recommended in the bid package recommendation letter from the construction manager, for Washington Educational Services Building Project and authorize the Superintendent to execute the final contracts. Moved by Director Boyles, second by Director Black Lance to approve the apparent low bids, to Thelen Heating and Roofing, Inc., as recommended in the bid package recommendation letter from the construction manager, for Washington Educational Services Building Project and authorize the Superintendent to execute the final contracts. Carried with four in favor and Director Haglin abstaining. 3. Approval of the Minnesota School Boards Association (MSBA) Membership Renewal and Policy Services Subscription for 2022-2023 as presented: Dr. Heidi Hahn informed the board that the dues this year are $13,002.00, which is a decrease of $220.00 from last year. The 2022- 23 MSBA dues are based on the “Average Daily Membership of Students Served” for the fiscal year ending June 30, 2021 and for the policy services renewal fee. Moved by Director Black Lance, second by Director Shogren to approve the Minnesota School Boards Association (MSBA) Membership Renewal and Policy Services Subscription for 2022- 2023 as presented. Carried unanimously. 4. Approval of the Minnesota Rural Education Association (MREA) Membership Renewal for 7/1/2022 - 6/30/2023 as presented: Heidi Hahn informed the board that Bob Indihar, Minnesota Rural Education Association Executive Director, sent ISD 181 renewal information for 2022- 2023 district membership. Our membership in Greater Minnesota’s voice will be needed more than ever as we renew efforts to prioritize teacher shortages, funding, SPED, cooperative facilities for high-need students and more. There is no cost increase from the previous year. Moved by Director Shogren, second by Director Black Lance to approve the Minnesota Rural Education Association (MREA) Membership Renewal for 7/1/2022 - 6/30/2023 as presented. Carried unanimously. 5. Approval of the Resolution for the Identified Official with Authority (IOwA) as presented: Tim Murtha informed the board that the Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local education agency that uses the Education Identity Access Management(EDIAM) system. The IOwA is responsible for authorizing, reviewing, and recertifying user access for their local education agency in accordance with the State of Minnesota Enterprise Identity and AccessManagement Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties. The district recommendation is to have Tim Murtha, Director of Teaching and Learning be the IOwA. Moved by Director Haglin, second by Director Boyles to approve the resolution for the Identified Official with Authority (IOwA) District representative to be Tim Murtha as presented. Carried on a roll call with all members voting in favor. 6. Approval of all the Brainerd Public Schools High School, Middle School, Elementary Schools, and Alternative Schools Handbooks for 2022-2023 as presented: Tim Murtha informed the board that the food services meal prices have not been updated yet and that there is updated language for Early Childhood, Fun & Friends, Preferred Names & Gender Change Forms, Section 504 accommodations, Special Education, Title I Part A and the BHS daily schedule. The handbooks are standardized throughout the district and generally these handbooks are linking policy and procedures for everyone. Moved by Director Shogren and a second from Director Haglin to approve the Brainerd Public Schools High School, Middle School, Elementary Schools, and Alternative Schools Handbooks for 2022-2023 as presented. Carried unanimously. 7. Approval of the Ten Year Updated Long Term Facilities Maintenance Plan (LTFM) presented: Marci Lord informed the board that the board would be approving a 10-year expenditure plan that combines non-construction and construction LTFM expenses. The non-construction expenses are based on building and grounds’ projected summary. The construction expenses were summarized by ICS based on the construction plan for Blueprint 181. The revenue projections have been updated with the projected enrollment from the preliminary budget and reviewed by Ehlers. The LTFM Plan is updated annually and presented for board approval with those updates. Moved by Director Shogren, second by Director Haglin to approval of the Ten Year Updated Long Term Facilities Maintenance Plan (LTFM) presented. Carried Unanimously. 8. Approval of the Northern Pines Mental Health Contracts for Lincoln Education Center, Brainerd High School Lunchroom, and District Social Workers as presented: Superintendent Hahn informed the board that there is a slight increase for this school year due to a decrease that occurred in the previous year when we were operating under Covid schedule changes. Overall Northern Pines has not increased our cost over the past three years. Surveys are conducted quarterly. Moved by Director Boyles, second by Director Black Lance to approve the Northern Pines Mental Health Contracts for Lincoln Education Center, Brainerd High School Lunchroom, and District Social Workers as presented. Carried unanimously. 9. Approval of the Lease Agreement with Brainerd Amateur Hockey Foundation for use of the Essentia Health Sports Center for the 2022-23 School Year as presented: Marci Lord informed the board that the agreement is for $117,300.00 which is a 2% increase from the previous agreement. In the past, this agreement has been for multiple years, but the Foundation members asked if the district could look into paying for improvements or equipment with the lease levy. Marci informed them that with the decrease in enrollment the district has reached the cap of what can be levied, so they requested to revisit this in a year to see where enrollment is at and give us time to check with MDE to see if there is anything we could support. Moved by Director Haglin, second by Director Boyles to approve the Lease Agreement with Brainerd Amateur Hockey Foundation for use of the Essentia Health Sports Center for the 2022-23 School Year as presented. Carried unanimously. 10. Reading of MSBA Policy # 709 - Student Transportation Safety Policy as presented: Superintendent Hahn informed the board that the only changes to this policy is to include verbiage that includes electronic smoking devices, such as E-cigarettes or vaping devices in the policy. Moved by Director Boyles, second by Director Shogren to approve this as the final reading for the revision to MSBA Policy # 709 - Student Transportation Safety Policy as presented. Carried unanimously. 11. Approval of the First Reading of Revised MSBA Policy #608 - Instructional Services - Special Education: Dr. Candace Burckhardt and Joel Anderson informed the board that this policy has one minor language change to use people-first language (change: children with a disability vs. disabled children) and a grammatical change. Moved by Director Shogren, second by Director Black Lance to approve the first reading of the revised MSBA Policy #608 - Instructional Services - Special Education as presented. Carried unanimously. 12. Approval of the Second Reading of Revised MSBA Policy #605 - Alternative Programs: Dr. Candace Burckhardt informed the board that this is the second reading of updates to MSBA Policy 605: Alternative Programs. There are some minor changes to wording and an additional paragraph from state statute around the need to meet with parents and students to explore alternative programs if a 17-year-old child expresses a desire to drop out of school. There have not been any comments or concerns brought forward at this time. Moved by Director Boyles, second by Director Shogren to approve the second and last reading of of Revised MSBA Policy #605 - Alternative Programs. Carried unanimously. 13. Approval on the Second Reading of MSBA Policy #902 - Use of School District Facilities & Equipment and 902A Appendix, and procedures as presented: Annmarie Lacher informed the board that the changes that were requested have been made. Moved by Director Boyles, second by Director Shogren to approve the second reading of MSBA Policy #902 - Use of School District Facilities & Equipment, 902A Appendix, and procedures as presented. Carried on a vote of three in favor (Directors Nelson, Boyles, Shogren) and two opposed (Directors Hgalin and Black Lance) 14. Approval of a Revised Calendar Changes to the 2022-2023 School Calendar as presented: Tim Murtha informed the board that administration is proposing to convert two instructional days to teacher work time similar to last year, The dates would be January 3, 2023 and April 10, 2023. These correspond to the days modified in the 21-22 calendar as part of the Support Plan. In order to provide a work time opportunity in the fall of 2022 at the end of the first trimester, we will provide time on the afternoon of the November 28 inservice day. The original activity for that afternoon will then be moved to the morning of April 10 with the afternoon being teacher work time. Moved by Director Shogren, second by Director Boyles to approve the proposed revised calendar changes to the 2022-2023 school calendar as presented. Carried unanimously. 11. Informational: • Brainerd Public Schools Foundation: No report. Director Shogren told everyone to get their Warrior gear downtown before it is sold out. • Equity Task Force Update - No report, completed earlier in the meeting by Dr. Candace Burckhardt. • Business Services Report – Marci Lord presented the board with an early childhood / pre- kindergarten enrollment report. The ADM (Average Daily Membership) is reported differently for this group of students. They are equal to an estimated one-third ADM. This 10 year report shows that the early childhood/pre-kindergarten enrollment is not necessarily rolling into the kindergarten classrooms within the district. No action will be needed, more just informational for the board. In the financial report Marci noted that the general fund is reflecting a negative balance which is a result of a refund on devices purchased. The June financial report will be presented after the audit is done which is scheduled for October. There is a savings being seen in transportation due to less routes but overall the budget deficit is projected to be under $100,000 at this time. • Superintendent’s Report - Dr. Heidi Hahn informed the board that the first few days have gone well and have been fun. The Sourcewell Leadership retreat in June was great. The administrative team did a lot of work. 12. Future Meetings: July 11, 2022 Tour of Lincoln Education Center and BHS A-Wing Projects @ 4:30 p.m. Regular Board Meeting July 19, 2022 Project Oversight Team Meeting @ 8:00 a.m. August 1, 2022 Project Oversight Team Meeting @ 8:00 a.m. August 2, 2022 School Board Filing Opens August 8, 2022 Regular Board Meeting August 16, 2022 School Board Filing Closes @ 5:00 p.m. August 22, 2022 New Teacher Orientation @ 8:00 a.m. at FMS August 29, 2022 Back to School Workshop Week September 1, 2022 September 5, 2022 District Offices Closed September 6, 2022 First Day of the 2022-2023 School Year 13. Moved by Director Shogren, second by Director Haglin to adjourn the meeting. Carried unanimously Meeting adjourned at 7: 44 p.m. Jana Shogren, Clerk