Cass County Board of Commissioners

Meets 9 a.m. Tuesday, Nov. 17

Land Department Meeting Room

218 Washburn Ave. E., Backus

1. 9 a.m. Call to Order

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b. Pledge of Allegiance.

c. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.)

2. 9:05 a.m. Josh Stevenson - County Administrator

a. Consent Agenda

b. Continuity of Operations Plan

3. 9:10 a.m. Kevin Lee - Longville Ambulance Subordinate Service District

a. Longville Ambulance Subordinate Service District 3rd Quarter Report

4. 9:20 a.m. Sandra Norikane - Chief Financial Officer

a. Approve CARES Act Grant Activity

5. 9:35 a.m. Mark Peterson - Assessor

a. Short Term Vacation Rental Law update

6. 9:45 a.m. Darrick Anderson - Highway Department

a. Adopt Resolution to Designate Pipeline Inspector

b. Approve 2020-2024 Road Maintenance Operations Agreement with Crow Wing County

c. Adopt Resolution for MnDOT Detour Agreement No. 1044847

7. 10 a.m. Confirm Upcoming Meeting Schedule

a. Joint meeting with the Leech Lake Band of Ojibwe, Monday, Nov. 30, 2020 beginning at 10 a.m., by Zoom or Cedar Lakes Event Center, Cass Lake, MN.

b. County Board meeting of Thursday, December 3, 2020 beginning at 3 p.m. and public hearing for Thursday, December 3, 2020 on the 2021 Cass County fee schedule, budget and property tax levy beginning at 6:00 P.M., Land Department Meeting Room, Backus, MN.

c. AMC Annual Conference on Monday, December 7, 2020, Virtual Conference

d. Commissioner's Board Meeting on Tuesday, December 15, 2020, beginning at 9 a.m., Land Department Meeting Room, Backus, MN.

8. 10:05 AM. Adjourn Items on the Consent Agenda are reviewed in total by the County Board and may be approved through one motion. Any item of the Consent Agenda may be removed by any Commissioner for separate consideration.

Consent Agenda

a. Approve Minutes – Regular Meeting November 3, 2020

b. Approve Auditor Warrants and HHVS Warrants

c. Approve Administrator's Office Personnel Items

d. Approve Highway Department Personnel Items

e. Approve HHVS Personnel Items

f. Approve Probation Office Personnel Items

g. Approve Licenses - Tobacco, 3.2 Beer, Liquor, Gambling, Etc.

h. Approve Capital Fund Activity

i. Approve 2020 Annual Payment to Municipalities for Routine Maintenance Costs

j. Approve Amendment to Enbridge Road Use Agreement

k. Approve Highway Department 2021 Timecard Vendor Agreement

l. Approve January 2021 Oral Timber Auction to a Sealed Bid Timber Auction

m. Approve Lange Reclassification

n. Authorize 3rd Quarter Payment to LASSD

o. Adopt Resolution for Annual Delegation of Electronic Funds Transfer

p. Receive and File Department Head Performance Evaluations

q. Receive and File Preliminary Damage Assessment and State Disaster Assistance

r. Receive and File Proposed Fee Schedule Effective January 1, 2021

s. Receive and File October 2020 Interest Report

t. Receive and File Eckart Reclassification Request

u. Receive and File Whitted Reclassification Request

v. Receive and File Timber Auction Results

Brainerd Housing and Redevelopment Authority Board of Commissioners

Meets 1 p.m. Wednesday, Nov. 18

Brainerd City Hall Council Chambers

Join from https://tinyurl.com/y2culp9l

Join by phone: 415-655-0001

Meeting number (access code): 126 178 1231

Meeting password: 1118

1. Call to Order

2. Roll Call

3. Public Hearing: Approve the Annual Plan and Adopt Resolution No. 2020-11

4. Oath of Office: Janet Decker, Resident Commissioner

5. Reading and Approval of Minutes

6. Unfinished Business

7. New Business

a. Approve Premium Pay

b. Adopt 2021 Budgets

8. Bills and Communications

a. Financial Report

b. HCV/Section 8 Report

c. Housing Management Report

d. Executive Director Report

e. Rehab Update

9. Commissioner Comments

10. Adjourn

Next meeting: Dec. 16, 2020

Brainerd City Council

Meets 7:30 p.m. Monday, Nov. 16

City Hall Council Chambers

WebEx Teleconference Meeting - Call In Information

CALL 1-844-992-4726

Access Code: 146 403 2858

1. Call To Order - 7:30 p.m.

2. Roll Call

3. Pledge Of Allegiance

4. Approval Of Agenda - Voice Vote

5. Consent Calendar

NOTICE TO PUBLIC - all matters listed are considered routine by the

Council and will all be enacted by one (1) motion. There will be no

separate discussion of these items unless good cause is shown prior to

the time the Council votes on the motion to be ADOPTED BY ROLL CALL

A. Approval Of Minutes

1. Regular Meeting Held on November 2, 2020

2. Special Meeting Held on November 12, 2020

B. Approval Of Licenses

Contractor Licenses - 4

C. Department Activity Reports

1. Police Chief

2. Finance Director

D. Minnesota Lawful Gambling Premises Permit Application - Adopt

Resolution To Allow Lawful Gambling By The Nisswa Lions At

Notch 8, 1511 Northern Pacific Center Rd., Brainerd - Approval Of

6. Presentations

A. The Center Annual Presentation

Documents:

7. Council Committee Reports

A. Personnel And Finance Committee - 7 p.m.

WebEx Teleconference Information

Call 844-992-4726

Access Code: 146 922 4447

1. Approval Of Bills

2. 2020 Audit Engagement Letter

3. Authorization To Sell Chevy Impala

4. Deferment Of Assessments

B. Safety And Public Works Committee - 7 p.m.

WebEx Teleconference Information

Call 844-992-4726

Access Code: 146 940 9729

1. Improvements 13-21, 19-09, 19-16, 19-20, And 19-21 - NE Brainerd

Reconstruction Project - Final Pay Estimate

2. Improvements 17-06 And 17-07 - H Street And 10th Avenue NE

Reconstruction Project - Final Pay Estimate

3. Proposal For Professional Services - 2022 Highway 25 Trail

8. Unfinished Business

A. Final Reading - Proposed Ordinance 1512 - An Ordinance Amending Section 600 Of The Brainerd City Code Pertaining To Public Health And Garbage Disposal - City Administrator Bergman Recommends To Dispense With The Actual Reading

a. Hold Public Hearing

b. Consider Testimony and Alternatives

c. Hold Final Reading/Dispense with Reading (Voice Vote)

d. Adopt Ordinance (Roll Call)

B. Order Of Agenda

C. Committee Recommendations - Recommended By Mayor Badeaux

Janet Decker - HRA Board Resident Appointment

Michael Duval - HRA Board

D. Call For Applicants - Informational

(Applications Available at City Hall or at the City’s Website)

(http://www.ci.brainerd.mn.us/)

Mayor Recommended: (terms to expire 12/31 of said year)

Cable TV Advisory Committee - 1 term (Expire 2021) - 2 terms (Expire 2022)

Charter Commission - 2 terms (Expire 2020)

Brainerd Housing & Redevelopment Authority (HRA) - 1 term (Expire 2020) - pending appointment

Other - Applicants Needed

Water Tower Committee

Parking Commission

9. New Business

A. City Hall Annex Heating Repairs

B. Clarification Of Term Limits For Committees

10. Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the Council - Time limits may be imposed

11. Staff Reports

(Verbal: Any Updates since Packet)

A. City Administrator Report

12. Mayor’s Report

13. Council Member Reports

14. Adjourn To Closed Session Pursuant To MN Statutes 13D.03 To Discuss Labor Negotiation Strategy

15. Adjourn To Closed Session Pursuant To MN Statutes 13D.05, Subd. 3

(A), To Conduct City Administrator Performance Review

16. Adjourn To Budget Workshop, Monday November 30, 2020 At 6 p.m.

Personnel & Finance Committee will meet at 7 p.m.

City Hall 2nd Floor Conference Room and WebEx Teleconference

WebEx Teleconference Call In Info:

Call 844-992-4726

Access Code: 146 922 4447

Safety & Public Works Committee will meet at 7 p.m.

City Hall Council Chambers and WebEx Teleconference

WebEx Teleconference Call In Info:

Call Toll-Free: 844-992-4726

Access Code: 146 940 9729

Visit the City’s Website (ci.brainerd.mn.us)

Pillager Public Schools, ISD No. 116

Board of Education Agenda

Regular Monthly Meeting

Meets 6:30 p.m. Monday, Nov. 16

I. Call to Order

II. Pledge of Allegiance

III. Cell Phone/Electronic Devices

IV. Consider Additions/Deletions/Acceptance of the Agenda

V. Visitor Comments

VI. Consider Consent Agenda

A.Minutes of the October 19, 2020 Regular School Board Meeting

B Monthly Cash Flow Including Investments

C. Monthly Bills Paid

D. Monthly Bills Paid – Activity Accounts

E. Donations

F. Personnel Summary Sheet

VII. Learning Model Discussion and Update from Incident Command Team Decision

VIII. Special Reports with Possible Action

A. Activities

B. Curriculum

1. Committee Report

2. Director of Teaching and Learning Report

C. Facilities

1. Committee Report

D. Personnel

1. Committee Report

A. Consider Principal Contract Update

B. Consider Bus Contract Addendum

2. Approve 2020-2021 Teacher Seniority List

E. Policy

1. 2nd Reading of MSBA changes to Policy #419, 516, 601, 607 and 522

F. Budget

1. Committee Report

A. Approve final 2019-2020 Audit Review

2. Business Manager Report

G. Other

1. Approve Resolution Establishing Combined Polling Places\u0009

2. January Reorganization/Regular Meeting Date

3. No School November 25 – 27, 2020

4. Activities Discussion for Distance Learning

IX. Superintendent’s Report

X. Adjourn

Baxter City Council

Meets 7 p.m. Tuesday, Nov. 17

Baxter City Hall

13190 Memorywood Drive, Baxter

The Baxter City Council will meet in a work session 6:30 p.m. Tuesday at the Baxter City Hall, 13190 Memorywood Dr., Baxter, for the purpose of discussing the 2020 South Sanitary Sewer Interceptor, North Forestview Improvements and North Forestview Stormwater Outfall Improvements Project Future Paul Bunyan Trail – Land O’ Lakes Road to Maryland Road.

Members of the public may monitor the meeting from a remote location by listening to the live audio/video stream using one of the following methods:

  • Phone - Call 1-312-626-6799 and enter the Meeting ID of 883 9814 1252

  • Internet – Visit https://bit.ly/2KjHtfT

Comments from the public received via email at comments@baxtermn.gov or mail at Baxter City Hall, 13190 Memorywood Drive, Baxter, MN 56425, that are received by 4:30 p.m. on Tuesday, November 17, 2020 will be read at the November 17, 2020 council meeting during the appropriate agenda item. All public comments will be placed into the public record.

1. Call Meeting to Order

2. Roll Call

3. Pledge of Allegiance

4. Additions or Changes to the Agenda

5. Public Comments

Comments received from the public may be placed on a future meeting agenda for

consideration.

6. Consent Agenda

The following items are considered non-controversial by staff and are recommended to be

read and passed in one motion. Any council person, staff, citizen, or meeting attendee can

request one or more items be pulled from the Consent Agenda and the item will be pulled

and addressed immediately after the passage of the Consent Agenda; otherwise, the

following items will be passed in one motion:

  1. Approve City Council Work Session Minutes from November 4, 2020

  2. Approve City Council Minutes from November 4, 2020

  3. Approve City Council Special Minutes from November 12, 2020

  4. Approve the Payment of Bills and Finance Report (Addendum A)

  5. Accept Utilities Commission Minutes of November 5, 2020.

  6. Approve the Anderson Brothers Construction Company Change Order 4 revising the

final completion date from October 30, 2020 to May 28, 2021 for the Lift Station No.

11 Reconstruction Project.

  1. Approve the Anderson Brothers Construction Company Partial Pay Estimate 2 in the

amount of $36,888.28 for the Lift Station No. 11 Reconstruction Project.

  1. Approve the J.R. Ferche, Inc. Change Order No. 7 in the increased amount of

$13,768.66 for the 2019 Mapleton Road, Jasperwood Drive and Knollwood Drive Area

Improvements – Municipal Project No. 4129 and 2019 South Sanitary Sewer

Interceptor Improvements.

  1. Approve the J.R. Ferche, Inc. Final Pay Estimate 11 in the amount of $223,247.39 for

the 2019 Mapleton Road, Jasperwood Drive and Knollwood Drive Area Improvements

– Municipal Project No. 4129 and 2019 South Sanitary Sewer Interceptor

Improvements. Final payment will not be issued until all outstanding invoices owed to

the City of Baxter are paid in full.

J. Approve moving the electrical service for 13157 Memorywood Drive across the road to Fairview Drive in the estimated amount of $5,400.00 for the 2019 Memorywood Drive Improvements Project.

  1. Approve the Knife River Corporation – North Central Change Order No. 13 in the

increased amount of $19,167.46 for the 2019 Full Depth Reclamation Improvements

and 2019 Memorywood Drive Improvements Project.

  1. Approve the Knife River Corporation – North Central Final Pay Estimate 13 in the

amount of $87,474.18 for the 2019 Full Depth Reclamation Improvements and 2019

Memorywood Drive Improvements Project.

  1. Approve the Pike Plumbing and Heating of Brainerd, Inc. Final Payment Application in

the amount of $12,866.00 for the Water Treatment Plant Exhaust Extension Project.

  1. Approve the Bolton & Menk Fee Amendment No. 2 in the amount of $192,219 for the

South Sanitary Sewer Interceptor, North Forestview Improvements and North

Forestview Stormwater Outfall Improvements Project.

  1. Approve the R L Larson Excavating, Inc. Change Order No. 6 in the increased amount

of $36,193.21 and extension of the substantial/final completion deadlines for the 2020

South Sanitary Sewer Interceptor, North Forestview Improvements and North

Forestview Stormwater Outfall Improvements Project as recommended by the Utilities

Commission

  1. Approve R L Larson Excavating, Inc. Partial Pay Estimate No. 6 in the amount of

$1,209,750.89 for the 2020 South Sanitary Sewer Interceptor, North Forestview

Improvements and North Forestview Stormwater Outfall Improvements Project.

  1. Approve the Anderson Brothers Construction Company Change Order No. 5 in the

amount of $16,781.65 for the 2020 Fairview Road, Golf Course Drive, Excelsior Road

& Trail Connection & 2020 Oakwood Drive Trail Connection Improvements Project.

  1. Approve the Anderson Brothers Construction Partial Pay Estimate No. 7 in the amount

of $698,715.09 for the 2020 Fairview Road, Golf Course Drive, Excelsior Road & Trail Connection & 2020 Oakwood Drive Trail Connection Improvements Project.

  1. Approve Simonson Lumber Company, LLC Development Agreement.

  2. Approve the Simonson Lumber Company, LLC Stormwater Facilities Maintenance

Agreement.

  1. Authorize WiDSETH to Complete As-built Drawings Per Development Agreement

with Camping World Property, Inc in the Amount of $4,000 to be Paid from Escrow

Agreement with Vercon Dated March 18, 2019.

  1. Approve the Engagement Letter with BerganKDV for the City’s 2020 Audit

  2. Approve the 2020 - 2021 Trail and Pedestrian Ramp Closures.

  3. Approve 2020 South Interceptor and North Forestview Project - Future Paul Bunyan

Trail Improvements

  1. Acknowledge No Change in Employee Dental Insurance Premiums for the January

2021 Renewal with Delta Dental

  1. Elect Not to Waive the Monetary Limits on Municipal Tort Liability Established by

State Statutes with the 2021 LMCIT Insurance Renewal

7.\u0009Pulled Agenda Items

8. Other business

A. Certification of Delinquent Utility Bills, Invoices, and Abatement Charges

Hold Public Hearing at 7:00 p.m. or shortly thereafter

Adopt Resolution 2020-065, Adopting Assessments for Unpaid Delinquent

Utility Bills, Invoices, and Abatement Charges

B. PUBLIC HEARING. Approve Resolution 2020-066 vacating drainage and utility

easements at 14236 and 14232 Grand Oaks Drive.

  1. Council Comments

    1. Connie Lyscio

    2. Zach Tabatt

    3. Todd Holman

    4. Mark Cross

    5. Darrel Olson

  2. City Administrator's Report

  3. City Attorney's Report

  4. Adjourn

Crow Wing County Committee of the Whole

Meets 9 a.m. Tuesday, Nov. 17

Crow Wing County Committee of the Whole

County Board Room, 3rd Floor, Historic Courthouse, Brainerd

The agenda has been published as shown below but is subject to change to include such business as may come before the Board.

Public will not be allowed to attend in person. Meeting will be livestreamed at www.Crowwing.Us and on the Crow Wing County YouTube channel. To join by Microsoft teams, call 218-302-1725, conference id: 511 108 766#

1. 9 a.m. Tax Forfeited Land Discussion - Gary Griffin

2. 9:30 a.m. Timothy Township and Crow Wing Township - County Forestland Donation - Gary Griffin, Ryan Simonson; Emilee Nelson, Kim Berns-Melhus (The Conservation Fund)

3. 10 a.m. Brainerd Lakes Regional Airport Report - Steven Wright



Crow Wing County Committee meeting schedule

The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:

9 a.m. Monday, Nov. 16, Personnel Committee, Historic Courthouse, County Board Room / Teams (218-302-1725, 632131145#) (public will not be allowed to attend in person; meeting will be livestreamed on Crow Wing County YouTube channel)

9 a.m. Tuesday, Nov. 17, Committee of the Whole, Historic Courthouse, County Board Room / Teams (218-302-1725,,511108766#) (public will not be allowed to attend in person; meeting will be livestreamed on Crow Wing County YouTube channel and www.crowwing.us)

Meets 3 p.m. Tuesday, Community Health Services Advisory Committee, Teams (call 218-824-1094 for info)

Meets 2 p.m. Wednesday, Nov 18, 2:00 PM - Minnesota Inter-County Association Board of Directors, Zoom (call 612-710-3939 for info)

5 p.m. Wednesday, Work Session - Proposed Land Use Ordinance Changes Commissioners/PCBOA/Staff, Land Services Building, Meeting Rooms 1 & 2/Teams (call 218-824-1010 for info)

10 a.m. Thursday, Region Five Development Commission Board, Zoom (https://us02web.zoom.us/j/4320614202)

6 p.m. Friday, Kitchigami Regional Library Board, KRLS Headquarters, Pine River / Zoom (call 218-587-2171 for info)

Crow Wing County Personnel Committee

Meets 9 a.m. Monday, Nov. 16

Historic Courthouse

County Board Room/Teams/Livestreamed on Crow Wing County YouTube Channel

Public will not be allowed to attend in person.

Meeting will be livestreamed on the Crow Wing County YouTube channel.

To join by Microsoft teams, call 218-302-1725, conference id: 632 131 145#

1. Staff Updates

2. Personnel Actions

  • Elected Officials 2021 Compensation