Agendas - July 14
Brainerd School Board
Meets 6 p.m. Monday, July 15
Washington Educational Services Building
804 Oak St., Brainerd
1. Call the meeting to order and roll call
2. Pledge of Allegiance
3. Approval of the agenda as presented
4. Building Project Update - Brandon Kellermann and Scott Whittemore
A. Review Bid Results for Brainerd High School and Performing Arts Center
B. Overall Building Project Update
5. Approval of Minutes
A. Special School Board Meeting - June 26, 2019
6. Consent Calendar - Hirings are approved pending negotiated contracts / agreements
and a district approved and acceptable background check - Laine Larson
A. Staff Changes - Hires, Resignations, Retirements, and Terminations
B. Gifts & Grants Approval
7. Site Reports/Communications
A. Dental Sealant Program Update - Heidi Hahn & Chris Dens
8. New Business
A. For Action
1) Approval to award the apparent low bids, as recommended in the bid package recommendation letter from the construction manager, for the Brainerd High School and Performing Arts Center project and authorize the Superintendent to execute the final contracts.- Brandon Kellermann & Scott Whittemore
2) Approval to award the apparent low bid to Thelen Heating and Roofing, Inc., as recommended in the bid package recommendation letter from the construction manager, for the Brainerd High School and Performing Arts Center project and authorize the Superintendent to execute the final contracts - Brandon Kellermann & Scott Whittemore
3) Approval of the 2019-2020 Brainerd Public Schools Student Handbooks - Tim Murtha and Heidi Hahn
4) Approval of the Bread Bid for the 2019-2020 School Year - Marci Lord
5) Approval of the Milk Bid for the 2019-2020 School Year - Marci Lord
6) Approval of Contract with Brainerd Public Schools and Eleyo Software for Community Education - Cori Reynolds and Tahnee Flowers
7) Approval of the Third and Final Reading of Policy #615 - Testing Accommodation, Modifications, and Exemptions for IEPS, Section 504 Plans, and LEP Students - Heidi Hahn
8) Approval of the Superintendent of Schools being identified as the official Local Education Authority (LEA) for the Minnesota Department of Education for Federal and State purposes for re-certification purposes - Laine Larson
1) Brainerd Public Schools Foundation Report - Reed Campbell
2) Curriculum Report - Tim Murtha
3) Business Services' Report - Marci Lord
4) Superintendent's Report - Laine Larson
9. Future Board & Committee Meetings
A. July 18 & 19, 2019 - PELSB Retreat at WESB
B. July 23, 2019 - Oversight Committee Meeting, 8 a.m.
C. July 29, 2019 - Special School Board Meeting, 11 a.m.
D. July 30, 2019 - August 3, 2019 - Come visit the District Booth
E. August 4 - 6, 2019 - MDE & MASA Back to School Conference
F. August 12, 2019 - Regular School Board Meeting, 6 p.m.
10. Closed Session - Closed session pursuant to Minn. Stat. 13D.05, subd. 3(b) for
confidential discussion with legal counsel regarding threatened litigation.
11. The Board will move into closed session in the Boardroom of the
Washington Educational Services Building.
12. The Board will reconvene the public meeting in the Boardroom of the
Washington Educational Services Building.
Cass County Board of Commissioners
Meets 6 p.m. Tuesday, July 16
East Gull Lake City Hall
10790 Squaw Point Road, East Gull Lake
1. 6 p.m. Call to Order
b. Pledge of Allegiance.
c. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.)
2. 6:05 p.m. Josh Stevenson - County Administrator
a. Consent Agenda
b. Report Back from Personnel Committee of the Board
c. Board Correspondence
3. 6:10 p.m. John Ringle - ESD Director
a. Solid Waste Contract Proposals
b. Approve Submitting Pine River One Watershed One Plan to BWSR Northern Regional Committee
c. Create 2019 Cass County Noxious Weed List
4. 6:25 p.m. Don Daraskevich - Minnesota Counties Intergovernmental Trust
a. 2019 MCIT County Board Report
5. 6:40 p.m. Matt Varilek and Jeff Wig - Initiative Foundation
a. 2019 Update
6. 6:55 p.m. Tim Terrill - Mississippi Headwaters Board
a. 2019 Comprehensive Plan
7. 7:05 p.m. Confirm Upcoming Meeting Schedule
a. EPA Public Meeting for St. Regis Paper Co. Superfund Site on Tuesday, July 30, 2019, at 6 p.m., Cass Lake-Bena Elementary School, 15 Fourth St. NW, Cass Lake.
b. Commissioner's Board Meeting on Tuesday, August 6, 2019, beginning at 9 a.m., Board Room, 1st Floor Crtse. Annex, Walker
c. Commissioner's Board Meeting on Tuesday, August 20, 2019, beginning at 6 p.m., Leech Lake Township, 10010 Rifle Range Dr NW, Walker
8. 7:10 p.m. Adjourn
a. Approve Minutes – Regular Meeting July 2, 2019
b. Approve Auditor Warrants and HHVS Warrants
c. Approve Highway Department Personnel Items
d. Approve HHVS Personnel Items
e. Approve Licenses - Tobacco, 3.2 Beer, Liquor, Gambling, Etc.
f. Approve Capital Fund Activity
g. Approve Federal PILT Distribution
h. Approve Renewal and Amendment to Contract with Brainerd Medical Center
i. Adopt Resolution for 2019 Boat & Water Safety Grant Agreement
j. Receive and File Letter of Support for LLBO Treatment as State Application
k. Receive and File June 2019 Interest Report
l. Receive and File Timber Auction Results
Nisswa City Council
Meets 7 p.m. Wednesday, July 17
A. Call to Order
1. Pledge of Allegiance
B. Consent Calendar (NOTICE TO PUBLIC) – All matters listed are considered routine by the Council and will all be enacted by one motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion.
1. Parks & Recreation Director Report – July 2019
2. Fire Department Report – June 2019
3. Police Department Report – July 2019
4. Public Works Director Report – July 2019
5. Spirits of Nisswa Report – June 2019
6. Pickle Department Report – July 2019
7. Presentation of Claims – Check register #44497-44652 totaling $416,753.43
8. Planning & Zoning Department Report – July 2019
C. Open Forum
1. Public Comment
1. City Administrator/Clerk
2. City Attorney
a. State Ford Lawsuit Update (Council Information)
b. Transient Merchant Activity in Downtown Nisswa (Council Information)
3. City Engineer
E. New business
1. Request from Bridges of Hope to Conduct the Run for Hope on September 21, 2019 (Council Action-Motion)
2. Public Works re: Road Vacation Request, Camp Lincoln Road, Monica Anderson (Council Information)
3. Resolution Approving State of Minnesota Joint Powers Agreements with the City of Nisswa on Behalf of Its Police Department Regarding the Minnesota Internet Crimes Against Children Task Force (ICAC) (Council Action-Motion)
4. Resolution Accepting Donations (Council Action-Motion)
5. Planning & Zoning re: Request for Approval of an Ordinance Amendment Regarding Exterior Finishes for Commercial Structures (Council Action-Motion)
6. Planning & Zoning re: Request for Approval of an Ordinance Amendment Regarding
7. Planning & Zoning re: Recommendation to Approve Amended Conditional Use Permit 005-19
and Preliminary Plat 006-19 Planned Unit Development Preliminary Plat, Fallen Woods,
Applicant Russell Gibbons
8. Personnel Updates (Council Action-Motion)
9. Closed session at end of meeting pursuant to MN Statutes 13D.03 – Union Negotiations
F. Old business
G. Council reports
2. Council Members
H. Announcements and upcoming meeting dates
1. August 1, 2019 Parks & Recreation Advisory Committee Meeting at 5 p.m.
2. August 6, 2019 Planning & Zoning Commission Meeting at 6 p.m.
3. August 7, 2019 Public Works Committee Meeting at 5 p.m.
4. August 8, 2019 Gull Lake Trail Meeting at 5 p.m.
5. August 21, 2019 Regular City Council Meeting at 7 p.m.
Crow Wing County Personnel Committee
Meets 9 a.m. Monday, July 15
County Administrator’s Conference Room
1. Staff updates
2. Personnel actions
3. Closed session
4. New items
Crow Wing County Committee of the Whole
Meets 9 a.m. Tuesday, July 16
Jinx Ferrari Meeting Room, 2nd Floor, Historic Courthouse, Brainerd
The agenda has been published as shown below but is subject to change to include such business as may come before the Board.
1. 9 a.m. Discussion on Wetland Conservation Act Enforcement for Cities - Jacob Frie
2. 9:30 a.m. Discussion on Out of Home Placement - Kara Griffin
3. Miscellaneous and Additional Business
Crow Wing County Committee meeting schedule
The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:
Meets 9 a.m. Monday, July 15, Personnel Committee, Historic Courthouse, County Administrator's Conference Room
Meets 9 a.m. Tuesday, Committee of the Whole, Historic Courthouse, Jinx Ferrari Meeting Room
Meets 5 p.m. Tuesday, Crow Wing County Housing and Redevelopment Authority, Historic Courthouse, Jinx Ferrari Meeting Room
Meets 9 a.m. Wednesday, Crow Wing Soil & Water Conservation District Board, Land Services Building, Meeting Room 2
Meets 9 a.m. Wednesday, Graphic Packaging Tour, 975 Third St. SW, Crosby
Meets 3 p.m. Wednesday, Community Health Services Advisory Committee, Community Services Building, Health Conference Room
Meets 5 p.m. Thursday, Planning Commission/Board of Adjustment, Historic Courthouse, County Board Room
Meets 6 p.m. Thursday, Kitchigami Regional Library Board, KRLS Headquarters, Pine River
Meets 1 p.m. Friday, Solid Waste Committee, Land Services Building, Oak Room
Brainerd City Council
Meets 7:30 p.m. Monday, July 15
Brainerd City Hall Council Chambers
1. Call To Order - 7:30 p.m.
2. Roll Call
3. Pledge Of Allegiance
4. Approval Of Agenda - Voice Vote
5. Consent Calendar
NOTICE TO PUBLIC - all matters listed are considered routine by the Council and will all be enacted by one (1) motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to be ADOPTED BY ROLL CALL
A. Approval Of Minutes
A.1. Regular Meeting Held on July 1, 2019
B. Approval Of Licenses
C. Department Activity Reports
C.1. Police Chief
C.2. Finance Director
D. Adopt Resolution Accepting Donations & Contributions For The 2nd Quarter 2019
E. Minnesota Lawful Gambling Application To Conduct Excluded Bingo - Submitted By Lower South Long Lake Improvement Association, PO Box 902, Brainerd. Bingo Events To Be Held At Jack's House, 300 Highway 25 S., Brainerd On September 1, 2019 - Approval Of
F. Relay Of Voices - The Great River Run
G. Second Hand Auto License - Submitted By 210 Auto Sales, LLC, 301 Washington Street, Brainerd - Contingent Upon Police And Fire Department Approval
H. Temporary On-Sale Liquor License Application - Submitted By The Crossing Arts Alliance For An Event To Be Held On August 9, 2019 At 711 Laurel Street, Brainerd - Approval Of
6. Community Member Of The Month
7. Council Committee Reports
A. Safety And Public Works Committee - 7 p.m.
A.1. Downtown Events / Parking Concerns
A.2. Event/Street Closure Application - Community Engagement Pop-Up Campfires
A.3. Event/Street Closure Application - Mississippi River Canoe Days
A.4. Event/Street Closure Application - Lakes Area Music Festival
A.5. Improvement 18-08 And 18-09 - College Drive And S 4th Street/Willow Street Mill And Overlay - Testing Services
B. Personnel And Finance Committee - 7 p.m.
B.1. Approval Of Bills
B.2. 2019 Budget - Wage Settlement Discussion
B.3. Audit Services For 2019 - Request For Quote
B.4. Drivers License Testing Office Lease Discussion
B.5. Council Meeting Broadcasting/Streaming Update - Informational
B.6. Shared Facility Maintenance Services Agreement Update - Informational
B.8. Unfinished Business
B.8.A. Committee Recommendations - Recommended By Mayor Menk
Doug Stenberg, Transportation Advisory Committee
Yvette Campbell, Economic Development Authority
B.8.B. Call For Applicants - Informational
(Applications Available in Council Chambers, at City Hall or at the City's Website)(http://www.ci.brainerd.mn.us/)
Mayor Recommended: (terms to expire on 12/31 of said year)
Cable TV Advisory Committee - 2 terms (Expire 2021)
Charter Commission - 1 term (Expire 2021) - 1 term (Expire 2022)
Mayor Recommended: (terms to expire 09/07 of said year)
Economic Development Authority (EDA) - 1 term pending (Expire
2020) - 1 term (Expire 2021)
B.8.C. Facilities Discussion - Phasing, Cash Flow Of Plan
B.9. New Business
A. Historic Water Tower Proclamation
B.10. Planning Commission
A. Final Reading - Proposed Ordinance No. 1497 - An Ordinance To Rezone 215 N. Third St., Brainerd - From A B-1 (Residential Office)
District To An R-2 (Medium Density Residential) District
a, Hold Final Reading of Ordinance (Voice Vote) - City Administrator Torstenson Recommends to Dispense with Actual Reading
b. Adopt Ordinance (Roll Call)
B.11. Public Forum
Time allocated for citizens to bring matters not on the agenda to the attention of the Council - Time limits may be imposed
B.12. Staff Reports
(Verbal: Any Updates since Packet)
B.13. Council Member Reports
B.14. Adjourn To Closed Session Under The Attorney-Client Privilege Pursuant To MN Statutes 13D.05, Subd. (B) Concerning Potential Litigation Under The False Claims Act
B.15. Adjourn To Council Workshop July 22, 2019 At 5:30 p.m.
Note: Safety and Public Works Committee will meet at 7 p.m.
Personnel and Finance Committee will meet at 7 p.m.
Pillager School Board
Meets 6:30 p.m. Monday, July 15
I. Call To Order
II. Pledge of Allegiance
III. Cell Phone/Electronic Devices
IV. Consider Additions/Deletions/Acceptance of the Agenda
V. Visitor Comments
VI. Consider Consent Agenda
A. Minutes of the June 17, 2019 Meeting
B. Monthly Cash Flow Including Investments
C. Monthly Bills Paid
E. Personnel: New Hires and Resignations
VII. Ehlers Presentation of Proposals for Purchase of Bonds
A. Approve Resolution Awarding the Sale, Determining the Form and Details, Authorizing the Execution, Delivery and Registration and Providing for the Payment of General Obligation School Building Bonds, Series 2019A
VIII. Special Board Committee Reports with Possible Action
1. Approve Superintendent Contract
1. Business Manager Report
1. Committee Report
a. Approve Long-Term Facility Maintenance Plan
b. Other Items from Committee Report\u0009
1. Approve 2019-2020 Gifted and Talented Handbook
2. Approve 2019-2020 Activities Handbook
3. Approve 2019-2020 Elementary Student Handbook
4. Approve 2019-2020 Secondary Student Handbook
5. Consider Closing Open Enrollment of 9th grade for the 2019-2020 school year
6. 2nd Reading of Proposed Changes to Policy #725
1. Director of Teaching and Learning Report
1. Strategic Plan Discussion
2. 2019-2020 Enrollment Update
IX. Superintendent’s Report
Baxter City Council
Meets 7 p.m. Tuesday, July 16
Baxter City Hall
13190 Memorywood Dr., Baxter
1. Call Meeting to Order
2. Roll Call
3. Pledge of Allegiance
A. Camille Naslund, Tri-County Community Action Partnership, Executive Director
5. Additions or Changes to the Agenda
6. Public Comments
Comments received from the public may be placed on a future meeting agenda for consideration.
7. Consent Agenda
The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion:
A. Approve City Council Work Session Minutes from July 2, 2019
B. Approve City Council Minutes from July 2, 2019
C. Approve the Payment of Bills and Finance Report (Addendum A)
D. Accept Utilities Commission Minutes of July 3, 2019
E. Approve the Pampered Pets, LLC Stormwater Facilities Maintenance Agreement.
F. Approve the White Oak Estates of Baxter Limited Partnership Development Agreement.
G. Approve the Dayton Hudson Corporation T659 Stormwater Facilities Maintenance Agreement.
H. Approve the Avalanche Properties, LLC Stormwater Facilities Maintenance Agreement.
I. Approve the White Oak Estates of Baxter Limited Partnership Stormwater Facilities Maintenance Agreement.
J. Approve the KLM Engineering, Inc. Partial Pay Estimate No. 3 in the amount of $99,997.85 for the 2018 North Water Tower Rehabilitation Improvements Project.
K. Approve the KLM Engineering, Inc. Partial Pay Estimate No. 4 in the amount of $2,850 for the 2018 North Water Tower Rehabilitation Improvements Project.
L. Approve the KLM Engineering, Inc. Partial Pay Estimate No. 5 in the amount of $67,409.15 for the 2018 North Water Tower Rehabilitation Improvements Project
M. Approve the GM Contracting Inc.Partial Pay Estimate No. 3 in the amount of $8,398 for the 2018 Lift Station No. 3 Re-route Improvements Project.
N. Approve the Landwehr Construction Inc. Partial Pay Estimate No. 10 in the amount of $438,887.10 for the 2018 Cypress Drive Improvements Project.
O. Approve the BNSF Crossing Surface Partial Pay Estimate No. 2 in the amount of $78,160.03 for the 2018 Cypress Drive Improvements Project.
P. Approve the BNSF Crossing Signals Partial Pay Estimate No. 2 in the amount of $157,768.53 for the 2018 Cypress Drive Improvements Project.
Q. Approve the BNSF LIFESPAN Crossing Maintenance Payment in the amount of $800,000 for the 2018 Cypress Drive Improvements Project.
R. Approve the Anderson Brothers Construction Partial Payment No. 8 in the amount of $10,070.88 for the 2018 Mill & Overlay and Full Depth Reclamation Improvements Project.
S. Adopt Resolution No. 2019-058 to set the Public Improvement Hearing for Thursday, August 15, 2019 at 6 p.m. for the 2020 Fairview Road, Golf Course Drive, Excelsior Road and Trail Connection and 2020 Oakwood Drive Trail Connection Improvements Project.
T. Approve the Knife River Corporation - North Central Change Order No. 1 Decreasing the Total Contract Amount Value from $3,351,054.40 to $2,900,537.70 for the 2019 Mill & Overlay and Full Depth Reclamation Improvements Project.
U. Approve the Knife River Corporation - North Central Partial Pay Estimate No. 1 in the amount of $69,286.45 for the 2019 Mill & Overlay and Full Depth Reclamation Improvements Project.
V. Approve the Holden Electric Company Partial Pay Estimate No. 4 in the amount of
$150,120.00 for the 2019 Water Treatment Plant Generator Improvements Project.
W. Approve the Generator Power Systems - Generator Maintenance Annual Proposal for Sanitary Sewer Lift Station No. 2 in the amount of $465
X. Accept Planning Commission Minutes from July 9, 2019
Y. Adopt Ordinance 2019-014 Amending the Text of Chapter 1, Title 5-1-4 Hunting Regulations and the Discharge of Firearm and Summary Ordinance 2019-015
Z. Accept Baxter Lions Donation of $500 for 2019 Night to Unite Event
8. Pulled Agenda Items
9. Other Business
A. Approve Conditional Use Permit for Grading and Filling in a Shoreland Overlay District for property located at 14356 Memorywood Drive
B. Approve City Code text amendments, zoning district amendments and zoning map
amendments relating to the residential zoning district study
C. Approve City Code text amendment to allow administrative approval of lot line modifications that correct encroachment issues
D. Approve Variance to allow off-site signage for property located at the northeast corner of Excelsior Road and Conservation Drive
E. Approve Northland Arboretum Land Lease
10. Council Comments
A. Connie Lyscio
B. Zach Tabatt
C. Todd Holman
D. Mark Cross
E. Darrel Olson
11. City Administrator's Report
12. City Attorney's Report