Agendas - Nov. 17


Pillager Public Schools – ISD No. 116

Board of Education Agenda

Special School Board Meeting

Meets 6:30 p.m. Monday, Nov. 18

I. Call to Order

II. Pledge of Allegiance

III. Cell Phone/Electronic Devices

IV. Consider World’s Best Workforce Summary Report

V. Adjourn


Pillager Public Schools – ISD No. 116

Board of Education Agenda

Regular Monthly Meeting

Meets 6:45 p.m. Monday, Nov. 18

I. Call to Order

II. Consider Additions/Deletions/Acceptance of the Agenda

III. Visitor Comments

IV. Consider Consent Agenda

A. Minutes of the October 21, 2019 Regular School Board Meeting

B. Monthly Cash Flow Including Investments

C. Monthly Bills Paid

D. Donations


E. Personnel Summary Sheet

V. Strategic Plan Priorities and Strategies Presentation

VI. Special Reports with Possible Action

A. Activities

1. Committee Report

B. Budget

1. Business Manager Report

C. Curriculum


1. Director of Teaching and Learning Report

D. Facilities

1. Committee Report

E. Personnel

F. Policy

1. 2nd Reading of MSBA changes to Policy #414, 421, 510, 513, 516, 534, 703, 720, 721 and 802\u0009

G. Other\u0009

1. January Reorganization/Regular Meeting Date

2. MSBA Leadership Conference

3. MDE 0 – 4 Projected Enrollment

VII. Superintendent’s Report

VIII. Adjourn

Cass County Board of Commissioners

Meets 9 a.m. Tuesday, Nov. 19

Land Department Meeting Room

218 Washburn Avenue East, Backus

1. 9 a.m. Call to Order

b. Pledge of Allegiance.

c. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.)

2. 9:05 a.m. Josh Stevenson - County Administrator

a. Consent Agenda

b. Report Back from EelPout Committee of the Board

3. 9:10 a.m. Kevin Lee - Longville Ambulance Subordinate Service District

a. 2019 3rd Quarter Report

4. 9:20 a.m. Michelle Tautges - Sourcewell

a. Cass County Family Child Care Licensing Update

5. 9:35 a.m. Katie Norby - Recorder

a. Passport Photo Equipment

6. 9:45 a.m. Mark Peterson - Assessor

a. Short Term Vacation Rentals

7. 9:50 a.m. Darrick Anderson - Highway Department

a. State Park Road Account Grant Application - CSAH 2

8. 10 a.m. John Ringle and Kelly Condiff - Environmental Services Department

a. Well Monitoring in Cass County

9. 10:15 a.m. Confirm Upcoming Meeting Schedule

a. Joint meeting with the Leech Lake Band of Ojibwe, Dec. 2, beginning at 11 a.m., Cedar Lakes Event Center, Cass Lake.

b. County Board meeting of Dec. 5, beginning at 3 p.m. and public hearing for Dec. 5 on the 2020 Cass County fee schedule, budget and property tax levy beginning at 6 p.m. Commissioner's Board Room, 1st Floor Crtse., Walker.

c. AMC Annual Conference Dec. 9-11, at River's Edge Convention Center - 10 4th Ave S, St. Cloud.

d. Commissioner's Board Meeting Dec. 17 beginning at 10 a.m., Board Room, 1st Floor Crtse. Annex, Walker.

10. 10:20 a.m. Executive Session

a. Attorney client privilege - closed to the public pursuant to M.S. 13D.05, Sudb.3(b) - To Discuss Land Use Ordinance Violations

11. 10:45 a.m. Adjourn

Items on the Consent Agenda are reviewed in total by the County Board and may be approved through one motion.

Any item of the Consent Agenda may be removed by any Commissioner for separate consideration.

Consent agenda

a. Approve Minutes – Regular Meeting November 5, 2019

b. Approve Auditor Warrants and HHVS Warrants

c. Approve HHVS Personnel Items

d. Approve Highway Department Personnel Items

e. Approve Licenses - Tobacco, 3.2 Beer, Liquor, Gambling, Etc.

f. Approve Capital Fund Activity

g. Approve Increase in Vaccination Fees

h. Approve Joint Powers Agreement Language for Cass Lake Fire Department January Meeting

i. Approve Amended Minnesota Counties Information Systems Hosting Contract

j. Approve Winter Maintenance Agreement with Shingobee Township for MSAH 208

k. Approve Agreement with Physical Therapist Teresa Watson

l. Approve Agreement with Pequot Lakes Physical Therapy

m. Approve Host County Agreement with Little Sand Group Homes

n. Approve Joint Powers Agreement for MN Anti-Heroin Task Force Program

o. Approve 2020-2021 IV-D Child Support InterAgency Cooperative Agreement

p. Approve State of MN Department of Human Services Behavioral Health Division Contract

q. Approve Letter of Support to Central MN Council on Aging

r. Approve Baty Reclassification

s. Authorize 3rd Quarter Payment to LASSD

t. Award Contract for Regulated Materials Inspection

u. Adopt Resolution for Annual Delegation of Electronic Funds Transfer

v. Receive and File Department Head Performance Evaluations

w. Receive and File 2019 Online Auction Proceeds

x. Receive and File October 2019 Interest Report

y. Receive and File Press Release Forest Plan Public Meeting

z. Receive and File Timber Auction Results

Brainerd City Council

Meets 7:30 p.m. Monday, Nov. 18

Crow Wing County Historic Courthouse 3rd Floor County Board Room

326 Laurel St., Brainerd

1. Call To Order - 7:30 p.m.

2. Roll Call

3. Pledge Of Allegiance

4. Approval Of Agenda - Voice Vote

5. Consent Calendar

NOTICE TO PUBLIC - all matters listed are considered routine by the Council and will all be enacted by one (1) motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to be ADOPTED BY ROLL CALL

A. Approval Of Minutes

A.1. Regular Meeting Held on November 4, 2019

A.2. Special Meeting Held on November 5, 2019

B. Approval Of Licenses

C. Department Activity Reports

C.1. Police Chief

C.2. Finance Director

D. Memorandum Of Agreement With IBEW Local #31 (Administrative Support) Union To Replace Current High Deductible Health Plan With Sourcewell's Smart Plan #3 Health Plan Option - Approval Of.

E. Memorandum Of Agreement With IBEW Local #31 (Public Utilities) Union To Replace Current High Deductible Health Plan With Sourcewell's Smart Plan #3 Health Plan Option - F. Memorandum Of Agreement With LELS Local #65 (Police Officer) Union To Replace Current High Deductible Health Plan With Sourcewell's Smart Plan #3 Health Plan Option - Approval Of.

G. Minnesota Lawful Gambling Premises Permit Application - Adopt Resolution To Allow Lawful Gambling By The VFW Post 1647 At The Parlor, 714 Laurel Street, Brainerd

6. Presentations

A. Senior Center Annual Report

7. Council Committee Reports

A. Safety And Public Works Committee - 6:45 P.M.

A.1. Event/Street Closure Application - Homeless Heroes 5K

A.2. Event/Street Closure Application - Turkey Run

A.3. Improvement 19-01 - NW 4th Street Reconstruction - Roundabout Aesthetic Treatments and Public Information Meeting #1

A.4. Safe Routes To School Engineering Study Grant Opportunity

A.5. Technology Enhanced Traffic Control Policy

A.6. Tree Policy

B. Personnel And Finance Committee - 6:30 p.m.

B.1. Approval Of Bills And Transfers Of Funds From Parking Lot Fund to Streets Fund $32,055 From Parking Lot Fund to Construction Fund $2,166 From Park Dedication Fund to Capital Fund $21,667

B.2. 2020 Nuisance Assessment At 623 3rd Avenue NE

B.3. Deferment And Adoption Of Assessment At 1004 H Street -

B.4. Deferment Of Assessments

B.5. Community Service Officer (CSO) Resignation

B.6. Police Officer Resignation

B.7. Police Staff Out-Of-State Travel Approval

B.8. Animal Control Services Contract

B.9. River To Rail Downtown Projects

B.10. 2019 Audit Engagement Letter

B.11. 2020 Budget Discussion For Non-Working Funds

8. Unfinished Business

A. Call For Applicants - Informational

(Applications Available in Council Chambers, at City Hall or at the

City's Website)( )

Mayor Recommended: (terms to expire on 12/31 of said year)

Cable TV Advisory Committee - 1 term (Expire 2019) - 2 terms (Expire 2021)

Charter Commission - 2 terms (Expire 2020) - 1 term (Expire 2021) - 1 term (Expire 2022)

Mayor Recommended: (terms to expire 09/07 of said year) Economic Development Authority (EDA) - 1 term (Expire 2020) Other

Water Tower Fundraising Committee - Applicants Needed to Help with Projects

9. Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the Council - Time limits may be imposed

10. Staff Reports

(Verbal: Any Updates since Packet)

11. Council Member Reports

12. Closed Session Pursuant Minnesota Statute 13D.05 Subd. 3(C)(3) To Consider Counteroffers For The Purchase Of Property At 304 Washington Street West, 422 4th Street NW, 623 4th Street NW, 502 Jackson Street, 424 3rd Street NW, And 622 4th Street NW All In Brainerd, MN 56401

13. Adjourn To 3:30 p.m. on November 19, 2019, To Conduct City Administrator Interviews At The Brainerd Police Department Training Room.

14. Adjourn To Budget Workshop November 25, 2019 At 6 p.m. At The Brainerd Police Department Training Room

Note: Safety and Public Works Committee will meet at 6:45 p.m. in the Board Room at the Crow Wing County Courthouse. Personnel and Finance Committee will meet at 6:30 p.m. in the Jinx Ferrari Room at the Crow Wing County Courthouse.

Baxter City Council

Meets 7 p.m. Tuesday, Nov. 19

Baxter City Hall

13190 Memorywood Drive, Baxter

The Baxter City Council will conduct a work session at 5:30 p.m. for the purpose of discussing the 2020 Budget and Levy and County Inquiry of City Interest in Purchasing 86 Acres South of Whipple Beach Recreational Area.

1. Call Meeting to Order

2. Roll Call

3. Pledge of Allegiance

4. Additions or Changes to the Agenda

5. Public Comments

Comments received from the public may be placed on a future meeting agenda for consideration.

6. Consent Agenda

The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the

following items will be passed in one motion:

A. Approve City Council Work Session Minutes from November 5, 2019

B. Approve City Council Minutes from November 5, 2019

C. Approve the Payment of Bills and Finance Report (Addendum A)

D. Approve Amendments to Public Works Department Job Descriptions

E. Planning & Zoning Commission Minutes November 12, 2019

F. Consider a Connection to the City's Storm Sewer System for Country Club Estates with Contingencies

G. Approve Final Acceptance of the Jack Pine Brewery Project as per the Development Agreement and Release Subdivision Performance Bond No. 82444067.

H. Approve Landwehr Construction Inc. Partial Pay Estimate No. 14 in the amount of $106,592.85 for the 2018 Cypress Drive Improvements Project.

I. Approve the Cypress Drive Business Condominiums Special Business Signs in the amount of $4,658.50 for the 2018 Cypress Drive Improvements Project contingent on execution of a Limited Use Agreement.

J. Accept the 2019 PASER Street Ratings and hold the Pavement Management Program

for collecting street rating data at every three (3) years.

K. Approve J.R. Ferche Inc. Partial Pay Estimate No. 4 in the amount of $946,866.96 for

the 2019 Mapleton Road, Jasperwood Drive & Knollwood Drive Area Improvements

Project and the 2019 South Sanitary Sewer Interceptor Improvements Project.

L. Approve Knife River Corporation - North Central change Order No. 6 in the increased

amount of $26,666.51 for the 019 Mill & Overlay and Full Depth Reclamation

Improvements Project & 2019 Memorywood Drive Improvements Project.

M. Approve Knife River Corporation - North Central Partial Pay Estimate No. 5 in the

amount of $665,386.38 for the 2019 Mill & Overlay and Full Depth Reclamation

Improvements Project & 2019 Memorywood Drive Improvements Project.

N. Accept Utilities Commission Minutes of November 6, 2019

O. Approve 2019-2020 Greater Minnesota Parks and Trails Membership

P. Approve the Holden Electric Company Change Order No. 1 in the increased amount of

$3,392.00 for the Water Treatment Plant Emergency Generator Improvements Project.

Q. Approve the Holden Electric Company Partial Pay Estimate No. 7 in the amount of

$21,997.08 for the Water Treatment Plant Emergency Generator Improvements Project.

R. Authorize the Commencement of Quiet Title for Cemetery, OK Park and Baxter

Elementary and Approve $4,000 Budget for Affiliated Legal Fees

S. Approve Lawful Gambling Permit for Baxter Lions Club to Conduct Pull Tabs at

Baxter's Bar and Grill

T. Approve Appointments for the Seasonal Position of Warming House Attendant

7. Pulled Agenda Items

8. Other Business

A. Certification of Delinquent Utility Bills, Invoices, and Abatement Charges Hold Public Hearing at 7:00 p.m. or shortly thereafter Adopt Resolution 2019-092, Adopting Assessments for Unpaid Delinquent Utility Bills, Invoices, and Abatement Charges

B. Sale of $2,795,000 G.O. Improvement Bonds, Series 2019

Adopt Resolution 2019-093, Providing for the Issuance and Sale $2,795,000 General Obligation Improvement Bonds, Series 2019

C. Adopt Resolution 2019-094, Setting the Final Special Assessment Terms and Interest

Rate on the 2020 Improvements

D. Approve Resolution 2019-095 Denying a Variance Request to Allow an Overhead

Garage Door to be 11 Feet Tall in a Residential District for Property Located at 14354

Shoreview Drive

9. Council Comments

A. Connie Lyscio

B. Zach Tabatt

C. Todd Holman

D. Mark Cross

E. Darrel Olson

10. City Administrator's Report

11. City Attorney's Report

A. Closed Session Under Minnesota Statute 13D.05, subd. 3 (c), Purchase of Property:

PID 40170546, 40170574, 40170503, 40170587, 40170588, 40170508, 40170598,

40170599, 40080546, 40170601, 40050506, 40080589, 40050638, and 40050505

12. Adjourn

Crow Wing County Committee of the Whole

Meets 9 a.m. Tuesday, Nov. 19

Jinx Ferrari Meeting Room, 2nd Floor, Historic Courthouse, Brainerd

The agenda has been published as shown below but is subject to change to include such business as may come before the Board.

1. 9 a.m. Proposed Re-Route of Pelican Township County Forest Road #18 - Ryan Simonson

2. 9:15 a.m. Short-Term Rental Licensing Ordinance - Gary Griffin, Jessica Shea and Jacob Frie

3. 10:15 a.m. Recycling - Gary Griffin

4. 10:45 a.m. Future Committee of the Whole Meeting Dates

Crow Wing County Committee meeting schedule

The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:

Meets 4 p.m. Monday, Nov. 18, Fire Advisory Board, Brainerd Fire Station Training Room

Meets 9 a.m. Tuesday, Committee of the Whole, Historic Courthouse, Jinx Ferrari Meeting Room

Meets 9 a.m. Wednesday, Crow Wing Soil & Water Conservation District Board, Land Services Building, Meeting Room 2

Meets 10 a.m. Thursday, Regional Transportation Coordinating Council (RTCC), Sourcewell, Staples

Meets 5 p.m. Thursday, Planning Commission/Board of Adjustment, Historic Courthouse, County Board Room

Meets 6 p.m. Thursday, Kitchigami Regional Library Board @ KRLS Headquarters, Pine River

Meets 10 a.m. Friday, Central Minnesota Emergency Medical Services Joint Powers Board, Stearns County Service Center, Waite Park

Meets 10 a.m. Friday, Mississippi Headwaters Board, Cass County Courthouse, Walker

City of Nisswa

Regular council meeting

Meets 7 p.m. Wednesday, Nov. 20

City Hall

A. Call to Order

1. Pledge of Allegiance

B. Consent Calendar (NOTICE TO PUBLIC) – All matters listed are considered routine by the

Council and will all be enacted by one motion. There will be no separate discussion of these

items unless good cause is shown prior to the time the Council votes on the motion.

1. Fire Department Report – October 2019

2. Parks & Recreation Director Report – November 2019

3. Pickle Department Report – October 2019

4. Planning & Zoning Department Report – November 2019

5. Police Department Report – October 2019

6. Public Works Director Report – November 2019

7. Spirits of Nisswa Report – September/October 2019

8. Presentation of Claims – Check register #45222-45416 totaling $547,819.07

9. City Council Regular Meeting Minutes from October 16, 2019


1. Public Comment

2. Planning & Zoning Department Update – Brittney Cotner


1. City Administrator/Clerk

2. City Attorney

a. Spirits Lease Renewal

3. City Engineer


1. Public Hearing – Petition by Monica Anderson to Vacate a Portion of the Platted Camp Lincoln


a. Resolution Vacating a Portion of a City Road (Council Action-Motion)

2. Public Hearing – Petition by Julie Johnson to Vacate Pine Avenue in the Plat of Nisswa Park

a. Resolution Vacating a City Road (Council Action-Motion)

3. Resolution to Approve Sewer Rate Increase (Council Action-Motion)

4. Resolution Certifying Unpaid Sewer Charges (Council Action-Motion)

5. Recommendation from Public Works Committee re: Proposal for Engineering Services for Lift

Station 3 Replacement and Lift Stations 1 & 4 Improvements (Council Action-Motion)

6. Request from Mark & Arleen Macko re: After the Fact Septic Permit (Council Action-Motion)

City Council Agenda

7. Recommendation to Remove Brittney Cotner from Probationary Status (Council Action-


8. Recommendation to Approve Hiring Police Officer (Council Action-Motion)

9. Finance Specialist & City Clerk job descriptions (Council Action-Motion)

10. Personnel Updates (Council Action-Motion)

11. Closed session at end of meeting pursuant to MN Statutes 13D.05 subd. 3(C) – Consideration

of Offer for Property Purchase (Council Action-Motion)



1. Mayor

2. Council Members


1. November 28, 2019 Thanksgiving Day Holiday Observed – City Offices Closed

2. November 29, 2019 Day After Thanksgiving Day Holiday Observed – City Offices


3. December 3, 2019 Planning & Zoning Commission Meeting at 6:00 P.M.

4. December 4, 2019 Public Works Committee Meeting at 5:00 P.M.

5. December 5, 2019 Parks & Recreation Advisory Committee Meeting at 5:00 P.M.

6. December 12, 2019 Gull Lake Trail Committee Meeting at 5:00 P.M. – tentative

7. December 18, 2019 Truth in Taxation Meeting at 6:30 P.M.

8. December 18, 2019 Regular City Council Meeting at 7:00 P.M.

9. December 25, 2019 Christmas Day Holiday Observed – City Offices Closed


City of Nisswa

City Council workshop

Meets 6 p.m. Wednesday, Nov. 20

Nisswa City Hall

A. Call to order

B. Council discussion regarding the city’s long range strategies included in the Comprehensive Plan

C. Adjourn

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