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Agendas - March 3

Facilities Committee Meeting

Pillager School Board of Education

Meets 3:30 p.m. Tuesday, March 5

I. Call to Order

II. Referendum Marketing Plan Discussion

III. Decision on Community Meetings/Information

IV. Camera System Update

V. Request for Information

VI. Adjourn

Crow Wing County Personnel Committee

Meets 9 a.m. Monday, March 4

County Administrator's Conference Room

1. Staff updates

2. Personnel actions

3. Closed session

4. New items

Cass County Board of Commissioners

Meets 9 a.m. Tuesday, March 5

Commissioners Board Room - Courthouse, 303 Minnesota Ave. W., Walker

1. 9 a.m. Call to Order

b. Pledge of Allegiance.

c. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.)

2. 9:05 a.m. Josh Stevenson - County Administrator

a. Consent Agenda

b. Report Back from Personnel Committee of the Board

c. Sourcewell Representative Assembly Request

3. 9:10 a.m. Mike Paulus - Cass County EDC

a. 2019 Update

4. 9:20 a.m. Chris Thompson and Chad Emery - Sheriff's Office

a. Request for Proposals to replace Detention Center Controls

b. Northeast MN Emergency Communications Board JPA & By-Laws

5. 9:40 a.m. Confirm Upcoming Meeting Schedule

a. Commissioner's Board Meeting on March 19, beginning at 9 a.m., Land Department

Meeting Room, Backus, Minn.

b. Commissioner's Board Meeting on April 2, 2019, beginning at 9 a.m., Board Room, 1st

Floor Crtse. Annex, Walker, Minn.

6. 9:45 a.m. Adjourn

Consent Agenda

a. Approve Minutes — Regular Meeting Feb.19, 2019

b. Approve Auditor Warrants and HHVS Warrants

c. Approve Administrator's Office Personnel Items

d. Approve Highway Department Personnel Items

e. Approve Sheriff's Office Personnel Items

f. Approve Licenses - Tobacco, 3.2 Beer, Liquor, Gambling, Etc.

g. Approve Capital Fund Activity

h. Approve Out-of-State Travel for Probation Department

i. Approve contract for services with Mark Beard for 2019

j. Adopt Resolution approving MnDOT Detour Agreement

k. Adopt Resolution to Support Bi-CAP Grant Application to Prevent Homelessness

l. Accept Wellness Court Mini Grant

m. Receive and File City of Lake Shore Trail Grant Form

n. Receive and File Summary of Revenues Collected at Recorder's Office

Brainerd School Board

Meets 11 a.m. Monday, March 4

Special school board meeting

Washington Educational Services Building

804 Oak St., Brainerd

1. Call the meeting to order and roll call

2. Pledge of Allegiance

3. Approval of the agenda as presented

4. Building Project Update - Brandon Kellerman & Chris Ziemer

A. Board Presentation on Construction Documents for Harrison Elementary

B. Board Presentation on Construction Documents for Nisswa Elementary

C. Board Presentation on Design Development and Construction Documents for

Forestview Middle School

5. New Business

A. For Action

1) Approval of the Final Design Development for Forestview Middle School

Drop Off / Pick Up and Safe & Secure Entrance and Authorize Construction

Manager to Solicit Bids for FMS.

2) Approval for Construction Documents and Authorize Construction Manager to

Solicit Bids for Harrison Elementary.

3) Approval for Construction Documents and Authorize Construction Manager to

Solicit Bids for Nisswa Elementary.

6. Future Meetings

A. March 6, 2019 - "Brunch with Laine" at BHS, 9:47 a.m.

B. March 7 & 8, 2019 - MASA Spring Conference

C. March 11 - 15, 2019 - Spring Break - No School

D. March 18, 2019 - Public Hearing for Proposed Property Tax Abatement, 5:45


E. March 18, 2019 - Regular School Board Meeting, 6 p.m.

F. March 20, 2019 - "Lunch with Laine" at Nisswa, 11:30 a.m.

G. March 25, 2019 - MSBA Day at the Capitol

H. March 26, 2019 - Nisswa Elementary Blueprint 181 Construction Project Bid

Opening at WESB, 2 p.m.

I. March 27, 2019 - Forestview Middle School Blueprint 181 Construction Project

Bid Opening at WESB, 2 p.m.

J. March 28, 2019 - Harrison Elementary Blueprint 181 Construction Project Bid

Opening at WESB, 2 p.m.

7. Closed Meeting - The meeting will be closed pursuant to Minnesota

Statutes §13D.05, for Data Classified as Not Public, to develop or consider offers or

counteroffers for the purchase or sale of real or personal property, PID #

033670010020009 and PID # 033670010030009 and discussion may

include Jasperwood Drive, Mapleton Road, Knollwood Drive.

8. The Board will move into closed session at __: __ a.m/p.m., in the Boardroom of the

Washington Educational Services Building.

9. The Board will reconvene the public meeting at __:__ a.m/p.m., in the Boardroom of

the Washington Educational Services Building.

10. Adjourn

Brainerd City Council

Meets 7:30 p.m. Monday, March 4

Brainerd City Hall Council Chambers

1. Call To Order - 7:30 p.m.

2. Roll Call

3. Pledge Of Allegiance

4. Approval Of Agenda - Voice Vote

5. Consent Calendar

NOTICE TO PUBLIC - all matters listed are considered routine by the Council and will all be enacted by one (1) motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to be ADOPTED BY ROLL CALL

A. Approval Of Minutes

A.1. Regular Meeting Held on Feb. 19, 2019

B. Approval Of Licenses

C. Department Activity Reports

C.1. Fire Chief

C.2. Parks Director

D. Minnesota Lawful Gambling Application To Conduct Excluded Bingo - Submitted By St. Andrews Church, 1108 Willow St., Brainerd. Bingo Events To Be Held On April 7, 2019 And Nov. 23, 2019

E. Temporary Beer License - Submitted By Mid-Minnesota Builders Association For An Event To Be Held March 22 - 24, 2019, At The Essentia Health Sports Center, 502 Jackson St., Brainerd - Contingent Upon Police And Fire Chief Approval

6. Council Committee Reports

A. Safety And Public Works Committee - 7 P.M.

A.1. Event/Street Closure Application - Annual Elbow Convention

A.2. Event/Street Closure Application - Corpus Christi Procession

A.3. Resolution - Consolidating Certain Improvement Projects

A.4. Resolution - Declaring Sufficiency Of Petition And Setting A Public Hearing - Request To Vacate A Portion Of 16th Street SE From Oak Street To Norwood Street

A.5. Resolution - Declaring Sufficiency Of Petition And Setting A Public Hearing - Request To Vacate A Portion Of The Alley Between Oak Street And Norwood Street From 16th Street SE To 17th Street SE

A.6. Resolution - Declaring The Sufficiency Of Petition And Setting A Public Hearing - Request To Vacate A Portion Of Pine Street Between South Fifth Street And South Sixth Street

B. Personnel And Finance Committee - 7 p.m.

B.1. Approval Of Bills

B.2. Resignation Of Paid On Call Firefighter Mailhot

B.3. Establish New Police Officer Eligibility List

B.4. Police Lieutenant Promotion Request

B.5. Promotion Of Chuck Arvidson To City Building Official

B.6. Approval Of Final Pay Equity Points And Appeals

B.7. Consultant For Performance Evaluation And Culture Training

B.8. Fire Contract Formula For 2020 - Informational

7. Unfinished Business

A. Call For Applicants - Informational

(Applications Available in Council Chambers, at City Hall or at the City's Website)(

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Recommended: (all terms expire on 12/31 of said year)

Cable TV Advisory Committee - 2 terms (Expire 2021)

Charter Commission - 1 term (Expire 2021) - 1 term (Expire 2022) Transportation Advisory Committee - 1 term (Expire 2019) 1 term (Expire 2020)

Rental Dwelling Board of Appeals - 2 terms (see below) - (Expire 2020)

A. Tenant Representative (1)

B. General Public Representative (1)

Council President Recommended: (all terms expire 12/31 of said year)

Planning Commission - 2 terms (Expire 2021)

8. New Business

A. Public Hearing And Resolution - Ordering Improvements, Approving Plans And Specifications, And Ordering Advertisement For Bids - Improvement 17-06 And 17-07

B. First Reading - Proposed Ordinance No. 1492 - An Ordinance Amending City Code Sections 1010, 1015, 425 And 421 - City Administrator Torstenson Recommends To Dispense With The Actual Reading

Section 1010 - License Fees

Section 1015 - Permit Procedures and Fees

Section 425 - Rental Housing Maintenance Code

(Administered by RES 45:10

Section 421 - Uniform Fire Code

9. Planning Commission

A. Variance Request - 2910 Oak Street, Brainerd - To Construct A 24'x24' Accessory Structure With A 13' Setback

10. Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the Council - Time limits may be imposed

11. Staff Reports

(Verbal: Any Updates since Packet)

12. Council Member Reports

13. Motion To Joint City Council/BPU Commission Closed Session Pursuant To M.S. 13D.03 To Discuss Negotiation Strategy

14. Motion To Closed Session Pursuant To M.S. 13D.03 To Discuss Negotiation Strategy

15. Closed Session Pursuant To M.S. 13D.05, Subd. 3(B), For Attorney- Client Privilege

16. Adjourn

Crow Wing County Committee meeting schedule

The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:

Monday, March 4, 9 a.m. - Personnel Committee, Historic Courthouse, County Administrator's Conference Room

1 p.m. Tuesday, Transportation Advisory Committee, County Highway Department

9:30 a.m. Thursday, Brainerd Lakes Regional Airport Commission, Airport Conference Room

8 a.m. Friday, Brainerd Lakes Area Economic Development Corporation Board, BLAEDC Office

7 p.m. March 11, Fair Board, Land Services Building, Oak Room

Baxter City Council

Meets 7 p.m. Tuesday, March 5

Baxter City Hall

13190 Memorywood Drive, Baxter

The Baxter City Council will conduct a work session 6:45 p.m. Tuesday at the Baxter City Hall for the purpose of 2020 Fire Services Assessment.

1. Call Meeting to Order

2. Roll Call

3. Pledge of Allegiance

4. Additions or Changes to the Agenda

5. Public Comments

A. Comments received from the public may be placed on a future meeting agenda for


6. Consent Agenda

The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion:

A. Approve City Council Work Session Minutes from Feb. 19, 2019

B. Approve City Council Minutes from Feb. 19, 2019

C. Approve the Payment of Bills and Finance Report (Addendum A).

D. Adopt Resolution 2019-014 Calling for a Public Hearing on the Proposed Adoption of a Modification to the Development Program for Development District Number One, the Proposed Establishment of the White Oak Estates Housing Tax Increment Financing District Number 15, and the Adoption of the Tax Increment Financing Plan

E. Accept $2,873.00 Donation from Tracy and Dave Petry for the Purchase of a K-9 Vest

7. Pulled Agenda Items

8. Other Business

9. Council Comments

A. Connie Lyscio

B. Zach Tabatt

C. Todd Holman

D. Mark Cross

E. Darrel Olson

10. City Administrator's Report

11. City Attorney's Report

A. Closed Session Under Minnesota Statute 13D.05, subd. 3 (c), Purchase of Property: 40130510 (033670010020009), 40130509 (033670010030009), 020134105M00889, 010173204A00009, 032630010040009, 020244200AAA009, 020244103BAA009, 020244103BAA009, 020244103BAA009, 020244103AA0009, 032290010010009, 020244103AA0009, 010193203BC0009, 020241400A00009, 010192304ABE009, 010192205ABA009, 010184300AAC009, and 010184200ACB009

B. Closed Session Under Minnesota Statute 13D.05, subd. 3 (b), Attorney-Client Privilege

12. Adjourn to the Council Retreat to be held on March 9, 2019 at 8 a.m.-noon