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Cass County Board of Commissioners

Meets 9 a.m. Tuesday, May 7

Commissioners Board Room

Courthouse, 303 Minnesota Ave. W., Walker

1. 9 a.m. Call to Order

b. Pledge of Allegiance.

c. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.)

2. 9:05 a.m. Josh Stevenson - County Administrator

a. Consent Agenda

b. Report back from Solid Waste Committee of the Board

c. Report back from the Personnel Committee of the Board

3. 9:10 a.m. Sandra Norikane - Chief Financial Officer

a. Preliminary Capital Improvement Plan

4. 9:25 a.m. Kerry Ross, Rita Albrecht, Henry Drewes, Darrin Hoverson - MNDNR

a. Cass County Update

5. 9:45 a.m. Kirk Titus - Land Commissioner

a. Northern Waters Land Trust Grant Application

6. 9:55 a.m. Chad Emery - Sheriff's Office

a. Preliminary Damage Assessment and Flood Update

b. Resolution to Establish 2019 Emergency Medical Service Week

7. 10:15 a.m. Darrick Anderson, Kris Lyytinen - Highway Department

a. Award C.M. 2019-2 Aggregate Surfacing

b. Award 2019 Roadway Striping Project

8. 10:30 a.m. Confirm Upcoming Meeting Schedule

a. Commissioner's Board Meeting on Tuesday, May 21, 2019, beginning at 6 p.m., Turtle Lake Township, 4196 72nd St. NW, Walker.

b. Commissioner's Board Meeting on Tuesday, June 4, 2019, beginning at 9 a.m., Board Room, 1st Floor Crtse. Annex, Walker.

c. AMC District II Meeting, Wednesday, June 12, 2019, beginning at 8 a.m., Beltrami County Board Room, 701 Minnesota Ave. SW, Bemidji.

9. 10:35 a.m. Adjourn

10. 11 a.m. Leech Lake Band of Ojibwe Flag Ceremony, 4th Floor Courtroom, Cass County Courthouse, Walker

Consent agenda

a. Approve Minutes — Regular Meeting April 16, 2019

b. Approve Auditor Warrants and HHVS Warrants

c. Approve Administrator's Personnel Items

d. Approve Highway Department Personnel Items

e. Approve HHVS Personnel Items

f. Approve Sheriff's Office Personnel Items

g. Approve Licenses - Tobacco, 3.2 Beer, Liquor, Gambling, Etc.

h. Approve Capital Fund Activity

i. Approve Abatements

j. Authorize 25% Fund Use - Deep Portage

k. Approve Distribution of Chippewa National Forest Funds

l. Approve Out of State Travel for Sheriff's Office Training

m. Approve Remote Electronic Alcohol Monitoring Grant for Probation

n. Authorize Donations to the Sheriff's Office for Lakes Area Dive Team

o. Accept Donation for Veterans Transportation

p. Authorize Budget Support for Kitchigami Regional Library - 1st Half 2019

q. Refer Mississippi Headwaters Board Budget Request to Citizens Budget Committee

r. Approve Caseload/Workload Grant for Probation

s. Approve HHVS Multi-County Fraud Prevention Investigation (FPI) Grant Contract

t. Adopt Resolution in Support for City of Pillager Innovation Funding

u. Approve Letter of Support for LSOHC Project

v. Approve Joint Powers Agreement for Sentence to Serve Program

w. Award Contract for Deerfield Trail Repair

x. Receive & File Veteran's Letter of Support

y. Approve Siltman Reclassification

z. Receive and File ESD Planning and Zoning 1st Quarter Report

aa. Receive and File Erdmann Reclassification Request

ab. Receive and File Smith Reclassification Request

ac. Receive and File Timber Auction Results

Brainerd City Council

Meets 7:30 p.m. Monday, May 6

Brainerd City Hall Council Chambers

1. Call To Order - 7:30 p.m.

2. Roll Call

3. Pledge Of Allegiance

4. Approval Of Agenda - Voice Vote

5. Consent Calendar

NOTICE TO PUBLIC - all matters listed are considered routine by the Council and will all be enacted by one (1) motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to be ADOPTED BY ROLL CALL

A. Approval Of Minutes

A.1. Regular Meeting Held on April 15, 2019

A.2. Special Council Meeting Held on April 29, 2019

B. Approval Of Licenses

C. Department Activity Reports

C.1. City Administrator Report

C.2. Fire Chief

C.3. Parks Director

D. Minnesota Lawful Gambling - Adopt A Resolution Authorizing The Brainerd Elks Lodge No. 615 To Conduct Off-Site Gambling On May 8, 2019 At The Brainerd National Guard Armory, 1115 Wright St., Brainerd

E. Minnesota Lawful Gambling Premises Permit Application - Adopt A Resolution To Allow Lawful Gambling By Baxter Snowmobile Club At The Skillet Restaurant LLC, 121-123 Washington St., Brainerd

F. New Garbage Hauler License Application - Submitted By Pequot Lakes Sanitation, LTD., PO Box 639 Pequot Lakes, MN

G. Nicole Torrence To Administrative Specialist 2 - Payroll/HR Position Effective May 7, 2019 At Step 4 Of Wage Grid - Approval Of

H. Promotion of Elaine Kraemer To Administrative Specialist 2 - Global (Fire Department) Position Effective May 7, 2019 At Step 5 Of Wage Grid - Approval Of

I. Promotion of Laurie Johnson To Administrative Specialist 2 - Global (Community Development Department) Position Effective May 7, 2019 At Step 5 Of Wage Grid - Approval Of

J. Temporary On-Sale Beer License - Submitted By Qing For Communities; Hosted By VFW No. 1647 For An Event To Be Held May 18, 2019 At Tanner Motors Parking Lot, 620 W. Washington St., Brainerd

K. Tobacco License Application - Submitted By Suzanne Milton, On Behalf Of Limos Etc., Inc., Dba Risky Business, 326 Washington St., Brainerd - Contingent Upon Police Chief Approval

6. Public Hearing And Resolution - Improvement 16-09 And Improvement 19-07 - Buffalo Hills Lane And Mississippi Drive Reconstruction Project Improvement Hearing

7. Council Committee Reports

A. Personnel And Finance Committee - 6:30 P.M.

A.1. Approval Of Bills

A.2. League Of MN Cities Insurance Trust (LMCIT) Premium Renewal '19- '20

A.3. Brainerd Community Action - Community Fourth Of July Celebration Donation Request

A.4. Wage Adjustments For Police Chief, Deputy Police Chief And City Engineer

A.5. Request To Hire Community Service Officer (CSO)

A.6. One Year Probation Period; Rosier

A.7. Software Recommendation

A.8. Council Meeting Broadcasting/Streaming Update

A.9. City-Wide Spring Cleanup Discussion

A.10. City Prosecutor Discussion

A.11. Resolution Accepting Donation Of Land For Meadows Park

A.12. NJMS Phelps Loan Subordination

B. Safety And Public Works Committee -7 p.m.

B.1. Event/Street Closure Application - Annual Fourth of July Celebration

B.2. Event/Street Closure Application - Memorial Day Parade

B.3. Improvement 17-06, 17-07, And 18-05 - H Street And 10th Avenue NE Reconstruction Project And Sidewalk Improvements Bid Results And Award Recommendation

B.4. Improvement 17-08 - Garfield Safe Routes To School Bid Results And Award Recommendation

B.5. Improvement 17-10 Testing Services

B.6. Improvement 19-03 - 2019 Seal Coat Project Authorization To Solicit Bids

B.7. Resolutions And Discussion - Wetland Conservation Act Administration

B.8. Unfinished Business

A. Call For Applicants - Informational

(Applications Available in Council Chambers at City Hall or at the City's Website) (

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Recommended: (all terms expire on 12/31 of said year)

Cable TV Advisory Committee - 2 terms (Expire 2021)

Charter Commission - 1 term (Expire 2021) - 1 term (Expire 2022)

Transportation Advisory Committee - 1 term (Expire 2020)

Council President Recommended: (all terms expire 12/31 of said year)

Planning Commission - 2 terms (Expire 2021)

B.9. New Business

A. Set Council Workshop Date

B.10. Planning Commission

B.10.A. Variance Request - 214 2nd Ave. NE, Brainerd - Accessory Structure

B.10.B. Variance Request - 701 7th St NW, Brainerd - Nonconforming Structure

B.10.C. Zoning Code Uses Matrix Discussion

B.11. Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the Council - Time limits may be imposed

B.12. Staff Reports

B.13. Council Member Reports

B.14. Adjourn

Note: Safety and Public Works Committee will meet at 7 p.m. Personnel and Finance Committee will meet at 6:30 p.m.

Brainerd School Board

Meets noon Monday, May 6

Washington Educational Services Building

804 Oak St., Brainerd

1. Call the meeting to order and roll call

2. Pledge of Allegiance

3. Approval of the agenda as presented

4. Consent Calendar - Hirings are approved pending negotiated contracts / agreements and a district approved and acceptable background check - Laine Larson

A. Staff Changes - Hires, Resignations, Retirements, and Terminations

B. Leaves

5. New Business

A. For Action 1) Approval of Lease Agreement with Brainerd Amateur Hockey Foundation for use of the Essentia Health Sports Center from 11/1/2019 through 5/1/2022 for $95,000 for the 2019-2020 Season; $104,5000 for the 2020-2021 Season; $115,000 for the 2021-2022 Season.

6. Future Board & Committee Meetings

A. May 21, 2019 - Site of the New Baxter Elementary School Groundbreaking Ceremony, 9:30 a.m.

B. May 22, 2019 - Harrison Elementary Groundbreaking Ceremony, 9:30 a.m.

C. May 22, 2019 - BHS Distinguished Achievement Hall of Fame at FMS, 5 p.m.

D. May 22, 2019 - Senior Recognition Night at FMS, 7:00 p.m.

E. May 23, 2019 - Nisswa Groundbreaking Ceremony, 9:30 a.m.

F. May 27, 2019 - Memorial Day - District Offices will be closed

G. May 28, 2019 - District Writing Awards at FMS, 6:30 p.m.

H. May 29, 2019 - LEC Graduation at Lincoln, 1 p.m.

I. May 30, 2019 - Kinderfriend Day at the Lower Site, 10 a.m.

J. May 30, 2019 - BLC Graduation at Tornstrom, 4 p.m.

K. May 31, 2019 - BHS Graduation at BHS, 7 p.m.

7. Closed Session - The meeting will be closed pursuant to MN Statute §13.44 to discuss appraised values of private property and negotiations for the acquisition of that property and MN Statute §13D.05 Subd. 3 for Data Classified as Not Public, to develop or consider offers or counteroffers for the purchase or acquisition of real or personal property: 623 4th Avenue Northeast, Brainerd, MN 56401 (Parcel #091280230010009) 505 16th Street Southeast, Brainerd, MN 56401 (Parcel #09181016005Y009

8. The Board will move into closed session at __:__ p.m., in the Boardroom of the Washington Educational Services Building.

9. The Board will reconvene the public meeting at __:__ p.m., in the Boardroom of the Washington Educational Services Building.

10. Determine the next step in property acquisition for property 623 4th Avenue Northeast, Brainerd, MN 56401 (Parcel #091280230010009) is _____________, as previously authorized on December 19, 2018.

11. Determine the next step in property acquisition for property 505 16th Street Southeast, Brainerd, MN 56401 (Parcel #09181016005Y009) is ____________, as previously authorized on December 19, 2018.

2. Adjourn

Baxter City Council

Meets 7 p.m. Tuesday, May 7

Baxter City Hall

13190 Memorywood Drive, Baxter

1. Call Meeting to Order

2. Roll Call

3. Pledge of Allegiance

4. Additions or Changes to the Agenda

5. Public Comments

Comments received from the public may be placed on a future meeting agenda for


6. Consent Agenda

The following items are considered non-controversial by staff and are recommended to be

read and passed in one motion. Any council person, staff, citizen, or meeting attendee can

request one or more items be pulled from the Consent Agenda and the item will be pulled

and addressed immediately after the passage of the Consent Agenda; otherwise, the

following items will be passed in one motion:

A. Accept City Council Special Minutes from April 15, 2019

B. Accept City Council Work Session Minutes from April 16, 2019

C. Accept City Council Minutes from April 16, 2019

D. Accept City Council Special Minutes from April 23, 2019 Memorywood Drive Assessment Hearing

E. Accept City Council Special Minutes from April 23, 2019 M&O FDR Assessment Hearing

F. Accept City Council Special Minutes from April 30, 2019

G. Approve the Payment of Bills and Finance Report (Addendum A)

H. Approve Trail Bench Placement Locations

I. Approve Lawful Gambling License for Rural Renewable Energy Alliance Event to be

Held on May 9, 2019

J. Approve Appointment for the Seasonal Position of Roadside Mower for the 2019 Season

K. Approve Seasonal Vending Application for Morey's Fish House Located at 15811 Audubon Way

L. Adopt Resolution 2019-035 Requesting Crow Wing County to Provide Administration

of WCA

M. Approve Revisions to the Memorial Park/Trail Bench Donation Policy

N. Adopt Resolution 2019-034 Adopting Assessment for the 2019 Mill & Overlay and Full

Depth Reclamation Improvement Project, Municipal Project Number 4419

O. Adopt Resolution 2019-033 Adopting Assessment for the 2019 Memorywood Drive

Improvements Project, Municipal Project Number 4127

P. Approve Special Event Permit Alzheimer's Association Walk September 28

Q. Approve Mutual Aid Agreement With Mille Lacs County

R. Disapprove the Crow Wing County Classification to Non-Conservation and Future

Sale of Tax Forfeited Parcel 40360510

S. Approve Appointment for the Seasonal Position of Park Attendant for the 2019


T. Adopt Resolution Amendment of Resolution 2019-028 approving a conditional use

permit amendment and variance for an expansion at Forestview Middle School located

at 12149 Knollwood Drive.

U. Approve Amendment to Public Works Maintenance Job Description

7. Pulled Agenda Items

8. Other Business

A. Proposed Tax Increment Financing District No. 15: White Oak Estates Public Hearing for Proposed White Oak Estates Housing TIF District - Approximately 7 p.m.

Consider Resolution 2019-031, Adopting a Modification to the Development Program for Development District Number One and Establishing Tax Increment Financing District 15: White Oak Estates and Adopting a Tax Increment Financing Plan Consider Resolution 2019-032, Authorizing an Interfund Loan for Advance of Certain Costs in Connection with Tax Increment Financing District 15: White Oak Estates

B. Annual Stormwater Public Hearing (MS4)

Public Hearing at 7 p.m. or shortly thereafter

C. Consider Approval of the Plans and Specifications for the 2019 City Hall Parking Lot and Site Improvements and to Complete Construction with the 2019 Memorywood Drive Improvements Project

D. Adopt Resolution 2019-036 Accepting the bid for the 2019 Mill & Overlay and Full Depth Reclamation Improvements Project (Municipal Project Number 4127), 2019 Memorywood Drive Improvements Project (Municipal Project Number 4419), 2019 Chip Seal Repairs and 2019 Arbor Glen Trail Connection to Knife River Corporation — North Central in the amount of $3,351,790.55.

E. Approve Community Entrance Design at Paris Cul-de-sac

9. Council Comments

A. Connie Lyscio

A. Zach Tabatt

B. Todd Holman

C. Mark Cross

D. Darrel Olson

10. City Administrators Report

11. City Attorneys Report

A. Closed Session Under Minnesota Statute 13D.05, subd. 3 (c), Purchase of Property

12. Adjourn

Crow Wing County Committee meeting schedule

The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:

Meets 9 a.m. Monday, May 6, Personnel Committee, Historic Courthouse, County Administrator's Conference Room

Meets 9:30 a.m. Tuesday Natural Resources Advisory Committee Special Meeting, Land Services Building, Meeting Room 2

Meets 1 p.m. Wednesday, Minnesota Inter-County Association (MICA) Board of Directors, St. Paul

Meets 3 p.m. Thursday, Beyond The Yellow Ribbon Committee, Baxter City Hall

Meets 8 a.m. Friday, Brainerd Lakes Area Economic Development Corporation Board, BLAEDC Office

Meets 7 p.m. May 13, Fair Board, Land Services Building, Oak Room

Crow Wing County Personnel Committee

Meets 9 a.m. Monday, May 6

County Administrator's Conference Room

1. Personnel actions

2. Closed session

3. Staff updates

4. New items

Natural Resources Advisory Committee special meeting

Meets 9:30 a.m. Tuesday, May 7

Land Services Building

Meeting room 2

1. Approve minutes from April 3 meeting

2. Approve agenda for May 7 meeting

3. Golf cart ordinance

4. Recreation facilities

5. Open forum

6. Next meeting, July 10