Budget Committee Meeting

Pillager School Board of Education

Meets 7 a.m. Wednesday, Dec. 4

School Board Meeting Room

I. Call To Order

II. Final Levy Information

III. Technology Plan Update

IV. Sourcewell Technology Contract

V. Request for Information

VI. Adjourn

Cass County Board of Commissioners

Meets 3 p.m. Thursday, Dec. 5

Commissioners Board Room Courthouse

303 Minnesota Ave. W., Walker

1. 3 p.m. Call to Order

b. Pledge of Allegiance.

c. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.)

2. 3:05 p.m. Josh Stevenson - County Administrator

a. Consent Agenda

b. Committee Application Status

3. 3:10 p.m. Cass County Delegates - Representatives Persell, Layman, Poston and Senator Eichorn

a. 2020 Legislative Priorities

4. 3:35 p.m. Lenny Fineday and Clinton Fairbanks - Leech Lake Band of Ojibwe

a. Leech Lake Community Center Update

5. 3:45 p.m. Sandra Norikane - Chief Financial Officer

a. Utility Tax Court Update

6. 3:55 p.m. Dale Yerger - Deep Portage Environmental Learning Center

a. Title III Federal Projects Fund - Deep Portage

7. 4:05 PM. Darrick Anderson - Highway Department

a. Adopt Resolution for Final Payment on Contract 980010

b. Resolutions for Support & Maintenance Gull Lake Trail-Lake Shore final phase

c. Resolution for Earmarking Current State Aid Municipal Dollars for Future Construction

8. 4:20 PM. Impassable Road Complaint Hearing

a. Complaint Hearing - 48th Avenue SW, Walden Township

9. 4:35 PM. Confirm Upcoming Meeting Schedule

a. Commissioner's Board Meeting on Tuesday, December 17, 2019, beginning at 10 a.m., Board Room, 1st Floor Crtse. Annex, Walker

b. Commissioner's Board Meeting on Tuesday, January 7, 2020, beginning at 9 a.m., Board Room, 1st Floor Crtse. Annex, Walker

10. 6 p.m. Truth-In-Taxation Hearing - 2020 Budget

a. Call meeting to order

b. Property tax notice summary

c. 2020 Fee Schedule

d. Accept public input

e. Discuss 2020 Budget and Fees

f. Motion to schedule the adoption of the 2020 Cass County Levy, Fees and Budget for Tuesday, December 17, 2019, at the regular Cass County Board of Commissioners Meeting, beginning at 10:00 a.m., Board Room, 1st Floor Annex, Courthouse, Walker, MN.

11. 6:20 p.m. Adjourn

Items on the Consent Agenda are reviewed in total by the County Board and may be approved through one motion.

Any item of the Consent Agenda may be removed by any Commissioner for separate consideration.

Consent agenda

a. Approve Minutes – Regular Meeting November 19, 2019

b. Approve Auditor Warrants and HHVS Warrants

c. Approve Administrator's Office Personnel Items

d. Approve HHVS Personnel Items

e. Approve Sheriff's Office Personnel Items

f. Approve Licenses - Tobacco, 3.2 Beer, Liquor, Gambling, Etc.

g. Approve Capital Fund Activity

h. Approve 2019 Annual Payment to Municipalities for Routine Maintenance Costs

i. Approve Arts and Cultural Heritage Fund Grant Application

j. Approve 2020 County Surveyor Contract

k. Approve 2020 Medical Examiner Contract

l. Approve Purchase of Service Agreement between Region 5 and Resource Training & Solutions

m. Approve Purchase of Service Agreement with Sourcewell

n. Approve Purchase of Service Agreement with Pat Cortese, Ph.D., MALP

o. Approve Purchase of Service Agreement with Northland Counseling Center

p. Approve Purchase of Service Agreement with Family Safety Network of Cass County

q. Approve Holiday Closing of the County Courthouse

r. Adopt Hanson Repurchase Resolution

s. Adopt Resolution to establish Annual polling place for unorganized voting precincts

t. Receive and File Preliminary Damage Assessment and State Disaster Assistance

u. Receive and File 2019 MCIT Dividend Allocation

v. Receive and File Timber Auction Results

Crow Wing County Committee meeting schedule

The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:

9 a.m. Monday, Dec. 2, Personnel Committee, Historic Courthouse, County Administrator's Conference Room

9 a.m. Thursday, Prescription Drug Price Solutions Forum, Land Services Building, Meeting Rooms 1 & 2

9:30 a.m. Thursday, Brainerd Lakes Regional Airport Commission, Airport Conference Room

9 a.m. Friday, Budget Committee, Historic Courthouse, Jinx Ferrari Meeting Room

10 a.m. Friday, Tax Forfeited Land Sale, Land Services Building, Meeting Rooms 1 & 2

7 p.m. Dec. 9, Fair Board, Land Services Building, Oak Room

Dec. 9-11, Association of Minnesota Counties Annual Conference, River’s Edge Convention Center, St. Cloud

Crow Wing County Personnel Committee

Meets 9 a.m. Monday, Dec. 2

County Administrator’s Conference Room

1. Staff updates

2. Personnel actions

3. Closed session

4. New items

Crow Wing County Budget Committee

Meets 9 a.m. Friday, Dec. 6

Historic Courthouse

Jinx Ferrari meeting room

1. Jail Automation CIP Budget Amendment

2. Land Services CIP Budget Amendment Request

3. PTO Buyout Discussion

4. LID Discussion

5. Budget to Actual and Cash Flow Review

6. Additional business

Brainerd City Council

Meets 7:30 p.m. Monday, Dec. 2

Crow Wing County Historic Courthouse 3rd Floor County Board Room

326 Laurel St., Brainerd

1. Call To Order - 7:30 p.m.

2. Roll Call

3. Pledge Of Allegiance

4. Approval Of Agenda - Voice Vote

5. Consent Calendar

NOTICE TO PUBLIC - all matters listed are considered routine by the Council and will all be enacted by one (1) motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to be ADOPTED BY ROLL CALL

A. Approval Of Minutes

A.1. Regular Meeting Held on November 18, 2019

A.2. City Administrator Selection Meeting Held on November 19, 2019

A.3. Budget Workshop Held on November 25, 2019

B. Approval Of Licenses

Contractor Licenses - 2 - New; 1 - Renewal Garbage Hauler Licenses - 4 Renewals Tobacco Licenses - 18 Renewals

Taxicab Licenses - 1 Renewal

Second Hand Auto Licenses - 7 Renewals Second Hands Goods Licenses - 2 Renewals Pawnbroker Licenses - 1 Renewal

Contingent Upon Fire Department Inspection

Tobacco Licenses - 2 Renewals Taxicab License - 1 Renewal Pawnbroker License - 1 Renewal

C. Department Activity Reports

C.1. Fire Chief

C.2. Parks Director

D. Memorandum Of Agreement With United Steel Workers International Union Local 9230 Unit 09 To Replace Current High Deductible Health Plan With Sourcewell’s Smart Plan #3 Health Plan Option - Approval Of

E. Minnesota Lawful Gambling Premises Permit Application - Adopt Resolution To Allow Lawful Gambling By The American Legion Post 255 At Cornerstone Liquor, 817 Washington Street, Brainerd

F. Resolution Designating Polling Locations For 2020

6. Presentations

A. Basic Emergency Management Certification Presentation

7. Council Committee Reports

A. Safety And Public Works Committee - 6:45 P.M.

A.1. Event/Street Closure Application - Tour Of The Lakes Bike Ride

A.2. Resolution - Advancing State Aid Funds

A.3. Improvement 19-19 - NW 3rd Street And Jackson Street Construction - Consideration Of Proposal For Engineering Services And Construction Administration

A.4. Tree Policy Revision - Consideration Of Cotton Bearing Tree Grandfather Clause

A.5. Technology Enhanced Traffic Control Policy

B. Personnel And Finance Committee - 6:45 P.M.

B.1. Approval Of Bills

B.2. Assistance To Firefighters Grant Application

B.3. Children's Museum Discussion

B.4. Animal Control Services Contract Proposal

B.5. City Administrator Employment Agreement

B.6. Deferment Of Assessment

B.7. Memorial Park Redesign And Parking Lot Discussion

B.8. Unfinished Business

B.8.A. Public Hearing For Discussion On The Implementation And Progress Of The Small Cities Development Program (SCDP) Grant CDAP-17-0019-O-FY18

B.8.B. Call For Applicants - Informational

(Applications Available at City Hall or at the City's Website)



Mayor Recommended: (terms to expire on 12/31 of said year)

Cable TV Advisory Committee - 2 terms (Expire 2019) - 2 terms

(Expire 2021)

Charter Commission - 1 term - (Expire 2019) - 2 terms (Expire 2020) - 1 term (Expire 2021) - 1 term (Expire 2022)

Housing & Redevelopment Authority (HRA) - 1 term (Expire 2019) Library Board - 4 terms (Expire 2019)

Park Board - 1 term (Expire 2019)

Public Utilities Commission (PUC) - 1 term (Expire 2019) Transportation Advisory Committee (TAC) - 3 terms (Expire 2019)

Mayor Recommended: (terms to expire 09/07 of said year)

Airport Commission - 1 term (Expire 2019)

Economic Development Authority (EDA) - 1 term (Expire 2020)

Planning Commission - 3 term (Expire 2019)

Police & Fire Civil Service Commission - 1 term (Expire 2019)


Water Tower Committee - Applicants Needed

B.9. Planning Commission

B.9.A. First Reading - Proposed Ordinance No. 1501 - An Ordinance To Rezone Property At 7757 Wise Road From An R-A (Rural Agriculture) To An R-1A (Single-Family Residential) District

B.9.B. Conditional Use Permit Application - Submitted By ISD181 For Garfield Elementary School, 1120 10th Ave. NE

B.9.C. Conditional Use Permit Application - Submitted By ISD181 For Lowell Elementary School, 704 3rd Ave. NE

B.9.D. Conditional Use Permit Application - Submitted By ISD181 For Riverside Elementary School, 205 W. Washington Street

B.10. Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the Council - Time limits may be imposed

B.11. Staff Reports

(Verbal: Any Updates since Packet)

B.12. Council Member Reports

B.13. Recess To Budget And Levy Public Hearing On Monday, December 9, 2019 At 6:00 P.M.

B.14. Adjourn

Note: Safety and Public Works Committee will meet at 6:45 p.m. in the Board Room at the Crow Wing County Courthouse.

Personnel and Finance Committee will meet at 6:45 p.m. in the Jinx Ferrari Room at the Crow Wing County Courthouse.

Baxter City Council

Meets 7 p.m. Tuesday, Dec. 3

Baxter City Hall

13190 Memorywood Drive, Baxter

The Baxter City Council will conduct a work session 6 p.m. Tuesday at the Baxter City Hall for the purpose of discussing the Discussion of Proposed Winter 2019-2020 trail/pedestrian Ramp Closures.

A. Call Meeting to Order

2. Roll Call

3. Pledge of Allegiance

4. Additions or Changes to the Agenda

5. Public Comments

Comments received from the public may be placed on a future meeting agenda for consideration.

A. Consent Agenda

The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion:

B. Approve City Council Work Session Minutes from November 19, 2019

C. Approve City Council Minutes from November 19, 2019

D. Approve the Payment of Bills and Finance Report (Addendum A)

E. Approve 2020 Meeting Calendar for City Council and Commissions

F. Approve Purchase Agreement Amendment - Good Samaritan Society (Whiskey Creek Project)

G. Approve Issuance of a Taxi License for Brainerd Taxi LLC

H. Appoint Mr. Scott Shelito to the Streets and Utilities Lead Maintenance Position at Grade 7, Step 3 of the AFSCME Pay Scale

I. Approve Appointment for the Seasonal Position of Warming House Attendant

J. Adopt Ordinance 2019-022 Amending the Test of Title 5, Chapter 3 of the Baxter City Code

K. Approve the Master Subordination Agreement for the White Oaks Estates Project

L. Adopt Resolution 2019-097, Approving the 2020 Fee Schedule

M. Adopt Resolution 2019-098, Approving the 2020 Property Tax Levy of $6,879,600

N. Adopt Resolution 2019-099, Approving the 2020 Budget of $17,819,900

O. Authorize Mayor and City Administrator to Execute and Submit Response Letter to

County's Proposed Cost Share Participation Policy

P. Approve Winter 2019-2020 Trail/Pedestrian Ramp Closures

Q. Pulled Agenda Items

6. Other Business

7. Council Comments

A. Connie Lyscio

B. Zach Tabatt

C. Todd Holman

D. Mark Cross

E. Darrel Olson

F. City Administrator's Report

8. City Attorney's Report

1. Closed Session

2. Closed Session 2

A. Closed Session Under Minnesota Statute 13D.05, subd. 3 (c), Purchase of Property: PID 40170537 and 40170601

B. Adjourn

Airport Commission

Meets 9 a.m. Thursday, Dec. 5

Airport Conference Room

1. Call to Order

2. Roll Call

3. Motion to Approve Agenda

4. Consultant Interviews and Selection

a. TKDA – 9:10 a.m. – 9:40 a.m.

b. KLJ – 9:50 a.m. – 10:20 a.m.

c. Mead & Hunt – 10:30 a.m. – 11:00 a.m.

d. Commissioner vote 11:05 a.m. – 11:15 a.m.

5. Consent Calendar. (Note: All matters listed in this form are considered routine by the Commission and will all be enacted in one motion in the form listed below.)

a. Approval of Minutes of the Regular Meeting of November 7, 2019, with Financial Report of October 2019, as Distributed.

Suggested action: Motion to approve Consent Calendar

6. Approval to Pay Bills (As emailed to Commission)

a. Roll Call

7. Public Forum

a. Introductions

b. Time allocated for citizens to bring matters not on the agenda to the attention of the commission. (Time limits may be imposed)

8 . Solar Development – Approval of Letter of Intent to Brainerd Public Utilities

9 . Reports

a. Airport Director

i. Written Director’s Report

b. Consulting Engineer

10. Old Business

11. New Business

a. Discussion of items which developed after publication of agenda

12. Next Meeting Date – January 2, 2019, 9:30 am

13. Adjournment