Cass County Board of Commissioners

Meets 9 a.m. Tuesday, May 5

Land Department Meeting Room

218 Washburn Ave. E., Backus

1. 9 a.m. Call to Order

b. Pledge of Allegiance.

c. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.)

2. 9:05 a.m. Josh Stevenson - County Administrator

a. Consent Agenda

b. Continuity of Operations Plan

c. Update 2020 Committee Appointments

3. 9:15 a.m. Sandra Norikane - Chief Financial Officer

a. Property Tax Relief and Liquor License Fees

b. Preliminary Capital Improvement Plan

4. 9:30 a.m. Tim Richardson - Central Services

a. Award Contract for Detention Center Controls Upgrade

b. Award Contract to Upgrade Jail Camera System

5. 9:45 a.m. Darrick Anderson - Highway Department

a. Award contract for 72003

b. Award contract for S.P. 011-070-007

6. 9:55 a.m. Confirm Upcoming Meeting Schedule

a. Commissioner's Board Meeting on Tuesday, May 19, 2020, beginning at 6 p.m., Land Department Meeting Room, Backus, MN.

b. Commissioner's Board Meeting on Tuesday, June 2, 2020, beginning at 9:00 a.m., Land Department Meeting Room, Backus, MN.

7. 10 a.m. Adjourn

Items on the Consent Agenda are reviewed in total by the County Board and may be approved through one motion.

Any item of the Consent Agenda may be removed by any Commissioner for separate consideration.

Consent agenda

a. Approve Minutes – Regular Meeting April 21, 2020

b. Approve Auditor Warrants and HHVS Warrants

c. Approve HHVS Personnel Items

d. Approve Highway Department Personnel Items

e. Approve Sheriff's Office Personnel Items

f. Approve Capital Fund Activity

g. Approve Abatements

h. Approve Law Enforcement Agreement with Forest Service

i. Approve COVD-19 Response Emergency Funds

j. Approve Community Health Board Grant Project Agreement Amendment #1

k. Approve MnDNR Wildlife Joint Powers Agreement

l. Approve Memorandum of Agreement with Leech Lake Band of Ojibwe for County Road 136 Improvements

m. Approve Memorandum of Agreement with Leech Lake Band of Ojibwe for Boy Lake Road Maintenance

n. Approve Pictometry Image Upgrade Change Order

o. Authorize Budget Support for Kitchigami Regional Library

p. Receive and File Potlatch Minnesota Timberlands LLC Reclassification Request

q. Receive and File Press Release for Women Infant Children

r. Receive and File COVID-19 Funding

s. Receive and File Notice of Candidate Filing

Brainerd City Council

Meets 7:30 p.m. Monday, May 4

WebEx Teleconference Meeting

Call 844-992-4726

Access Code: 967 494 464

1. Call To Order - 7:30 p.m.

2. Roll Call

3. Administer Oath Of Office To Wayne Erickson

4. Approval Of Agenda - Voice Vote

5. Consent Calendar

NOTICE TO PUBLIC - all matters listed are considered routine by the Council and will all be enacted by one (1) motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to be ADOPTED BY ROLL CALL

A. Approval Of Minutes

A.1. Regular Meeting Held on April 20, 2020

A.2. Special Meeting Held on April 27, 2020

B. Approval Of Licenses

C. Department Activity Reports

C.1. Fire Chief

C.2. Parks Director

C.3. HR Director

D. Delegation Inspection Services Contract

E. Resolution Authorizing Execution Of Documents For Purchase Of Parking Lot

6. Community Member Of The Month

7. Council Committee Reports

A. Personnel And Finance Committee - 6:45 P.M.

WebEx Teleconference Meeting Information

Call 844-992-4726

Access Code - 966 280 431

A.1. Approval Of Bills

A.2. Additional General Liability Insurance Policy

A.3. Building Inspector Promotion

A.4. Select Broker To Assist With 2021 Health Insurance Request For Proposals

A.5. Minnesota State Investment Funds - One-Time Exception

B. Safety And Public Works Committee - 6:45 p.m.

WebEx Teleconference Meeting Information

Call 844-992-4726

Access Code - 965 389 894

B.1. Bi-Annual Bridge Safety Inspection Proposals

B.2. Contract Towing Services

B.3. Cross Jurisdictional Maintenance Agreement With Crow Wing County

B.4. Improvement 20-01 - 2020 Seal Coat Project - Authorization To Bid

B.5. Downtown Landscaping Revised Quotes

8. Unfinished Business

A. Committee Recommendations - Recommended By Mayor Badeaux

Dan Hegstad - Cable TV Advisory Committee

B. Call For Applicants - Informational

(Applications Available at City Hall or at the City's Website)


Mayor Recommended: (terms to expire 12/31 of said year) Cable TV Advisory Committee - 2 terms (Expire 2021) - 2 terms (Expire 2022)

Charter Commission - 2 terms (Expire 2020) - 1 term (Expire 2021) - 1

term (Expire 2022) - 1 term (Expire 2023)

Mayor Recommended: (term to expire 09/07 of said year)

Economic Development Authority (EDA) - 1 term (Expire 2020)


Water Tower Committee - Applicants Needed

C. City Hall And Police Department Remodel Projects Update

D. COVID-19 Update And Discussion

9. New Business

A. First Reading - Proposed Ordinance No. 1507 - An Ordinance Amending Brainerd City Code Section 421 Uniform Fire Code

a. City Administrator Bergman Recommends to Dispense with the Actual Reading

b. Hold the First Reading of Proposed Ordinance No. 1507

B. Resolution - Receiving Feasibility Report And Calling A Public Hearing On Improvement - Improvement 14-05 - Old Stonebridge Trail Final Lift

C. Appoint A Council Member To The R5CM Task Force

D. Review Council Appointments

10. Planning Commission

A. Trinity Children's Center CUP Amendment

B. Final Reading - Proposed Ordinance No. 1504 - An Ordinance To Rezone Property At 1420 S. 6th St. From A R-1 (Single Family Residential) District To A B-2 (Neighborhood Business) District

a. City Administrator Bergman Recommends to Dispense with the Actual Reading.

b. Hold the Final Reading of Proposed Ordinance

c. Roll Call Vote

11. Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the Council - Time limits may be imposed

12. Staff Reports

(Verbal: Any Updates since Packet)

13. Council Member Reports

14. Public Notices

15. Adjourn

Personnel & Finance Committee will meet at 6:45 p.m. via WebEx Teleconference

Call 844-992-4726

Access Code: 966 280 431

Safety & Public Works Committee will meet at 6:45 p.m. via WebEx Teleconference

Call 844-992-4726

Access Code: 965 389 894

Policy Committee Meeting

Pillager School Board of Education

Meets 7:30 a.m. Wednesday, May 6

School Board Meeting Room

I. Call to Order

II. Elementary, Middle and High School Grading Handbook Change

III. Facility Building Use Policy - #902

IV. Update Policy #524 - Electronic Technologies Acceptable Use

V. Removal of Policy #617 – School District Ensurance of Preparatory

and High School Standards

VI. Adjourn

Crow Wing County Committee meeting schedule

The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:

9 a.m. Monday, May 4, Personnel Committee, Historic Courthouse, County Administrator's Conference Room & also by Conference Bridge (Call 218-454-4000, Enter Participant Code 378610, Press #)

9:30 a.m. Thursday, Brainerd Lakes Regional Airport Commission, WebEx (Call 408-418-9388, Meeting # 624 995 674, Password 224598)

10 a.m. Thursday, Central Minnesota Council on Aging Governance Board, or call 872-240-3212, Access Code: 428-044-133

Crow Wing County Personnel Committee

Meets 9 a.m. Monday, May 4

County Administrator’s Conference Room/Conference Bridge

Conference guests call 218-454-4000, enter participant code 378610, press #

1. Staff updates

2. Closed session (Data classified as not public - pursuant to MS 13D.05)

  • Personnel actions

  • Labor updates

3. New items

Airport Commission

Meets 9:30 a.m. Thursday, May 7

Airport Conference Room and/or

Webex Electronic Meeting available


Meeting number access code: 622 587 018

Meeting password: 951753

1. Call to Order

2. Roll Call

3. Motion to Approve Agenda

4. Consent Calendar. (Note: All matters listed in this form are considered routine by the Commission and will all be enacted in one motion in the form listed below.)

a. Approval of Minutes from the Regular Meeting of March 5, 2020.

b. Approval of Minutes from the Emergency Meeting of March 26, 2020.

c. Approval of Minutes from the Special Meeting of April 20, 2020.

Suggested action: Motion to approve Consent Calendar

5. Approval to Pay Bills (As emailed to Commission)

a. Roll Call

6. Public Forum

a. Introductions

b. Time allocated for citizens to bring matters not on the agenda to the attention of the commission. (Time limits may be imposed)

7. Discussion/Action – Federal Operational Grant Acceptance

8 . Discussion/Action – Mead & Hunt Task Order #2020-3: Runway 16/34 Crack Repair


9 . Discussion/Action – Purchase Award – Airport Rescue Fire Fighting Truck

1 0 . Discussion/Action – Purchase Award – ARFF Equipment

1 1 . Reports

a. Airport Director

i. Written Director’s Report

ii. Report on Airport Director’s Financial Planning and Possible Rent


b. Consulting Engineer

1 2 . Old Business

1 3 . New Business

a. Discussion of items which developed after publication of agenda

1 4 . Next Meeting Date – June 4, 2020, 9:30 am

1 5 . Adjournment

Any individual needing special accommodations, call 218-825-2166

Baxter City Council

Meets 7 p.m. Tuesday, May 5

Baxter City Hall

13190 Memorywood Drive, Baxter

1. Call Meeting to Order

2. Roll Call

3. Pledge of Allegiance

4. Additions or Changes to the Agenda

5. Public Comments

Comments received from the public may be placed on a future meeting agenda for consideration.

6. Consent Agenda

The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion:

A. Approve City Council Minutes from April 21, 2020

B. Approve the Payment of Bills and Finance Report (Addendum A)

C. Approve Amended Job Description for Streets and Utilities Maintenance Position

D. Approve Payment of License Plate Reader (LPR) Maintenance Fee with Drug Forfeiture Fund

E. Approve Seasonal Vending Application for Morey’s Fish House located at 15811 Audubon Way, subject to the conditions of approval

F. Approve Amended Job Description for Finance Specialist Position

7. Pulled Agenda Items

8. Other Business

9. Council Comments

A. Connie Lyscio

B. Zach Tabatt

C. Todd Holman

D. Mark Cross

E. Darrel Olson

10. City Administrator's Report

11. City Attorney's Report

12. Adjourn