Cass County Board of Commissioners

Meets 9 a.m. Tuesday, Oct. 19

Land Department Meeting Room, Backus

1. Call to Order

a. Pledge of Allegiance

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b. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.)

2. 9:05 a.m. Josh Stevenson - County Administrator

2.a. Consent Agenda

2.b. Report back from Personnel Committee of the Board

3. 9:10 a.m. County Attorney - Ben Lindstrom

3.a. City of Boy River - Update on current status and options

4. 9:25 a.m. Sandra Norikane - Chief Financial Officer

4.a. 3rd Quarter Financial Review and Budget Amendments

4.b. 2022 Fee Schedule Public Hearing

5. 9:40 a.m. John Ringle - Environmental Services

5.a. ESD 2021 Third Quarter Planning and Zoning Report

5.b. Tipping Fee Assistance to the City of Cass Lake Demo Project

6. 9:55 a.m. Confirm Upcoming Meeting Schedule

6.a. Commissioner's Board Meeting 9 a.m. Tuesday, Nov. 2, beginning at 9 a.m., Board Room, 1st Floor Crtse. Annex, Walker

6.b. AMC District II Meeting, Nov. 3, 2021, beginning at 8 a.m., Beltrami County Board Room, 701 Minnesota Avenue SW, Bemidji.

6.c. Commissioner's Board Meeting on Nov. 16, 2021, beginning at 9 a.m., Land Department Meeting Room, Backus.

7. 10 a.m. Motion to close the meeting to the public

7.a. Meeting is closed to the public for department head annual evaluations pursuant to MN Statutes Chapter 13D.05 Sub. 3 (a)

8.11:55 a.m. Motion to open the meeting to the public

8.a. Adjourn without discussion and report results of this meeting at the November 2, 2021 regular meeting

9. Noon Adjourn

Consent agenda

10.a. Approve Minutes - Regular Meeting October 5, 2021

10.c. Approve HHVS Personnel Items

10.d. Approve Highway Department Personnel Item

10.e. Approve Licenses - Tobacco, 3.2 Beer, Liquor, Gambling, Ect.

10.f. Approve Capital Fund Activity

10.g. Approve ARPA Grant Activity

10.h. Approve Reissued cancelled check #1018650

10.i. Approve 2020 Outstanding Checks to be Canceled

10.j. Approve Forest Inventory Contract

10.k. Approve letter of support for Cass Lake Kitchigami Library remodel

10.l. Approve Letter of Support to Ucare in maintaining a presence in Cass County.

10.m. Approve HHVS 2021-2022 County MFIP Biennial Service Agreement

10.n. Approve HHVS Service Contract for Medical Consultant

10.o. Approve Grant Project Agreement with the Department of Health, American Rescue Plan Vaccine Incentive

10.p. Approve Amendment to Greg and Mary Johnson Conservation Easement

10.q. Approve Turnquist Reclassification Request

10.r. Approve Leshovsky Reclassification Request

10.s. Approve Trophy Bucks, LLC Reclassification Request

10.t. Approve Paxton Reclassification Request

10.u. Adopt Resolution to Approve Crime Victims Services Grant

10.v. Authorize 25% Fund Use - Deep Portage - Crosslake Homeschool Co-op

10.w. Authorize Budget Support for Kitchigami Regional Library - 2nd Half 2021

10.x. Award Snow Removal Contract 2021

10.y. Receive and File September 2021 Interest Report

10.z. Receive and File Timber Auction Results

10.aa. Receive and File Department Head Performance Evaluations

Brainerd City Council

Meets 7:30 p.m. Monday, Oct. 18

The public is invited to attend the meeting in person or by calling in as shown below. WebEx Teleconference Meeting - Call In Information 844-992-4726; Access Code:2491 321 4598. Meetings are also livestreamed to the City of Brainerd YouTube channel.

1. Call To Order - 7:30 PM

2. Roll Call

3. Pledge Of Allegiance

4. Approval Of Agenda - Voice Vote

5. Consent Calendar

NOTICE TO PUBLIC - all matters listed are considered routine by the Council and will all be enacted by one (1) motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to be ADOPTED BY ROLL CALL

A. Approval Of Bills

B. Approval Of Minutes

Regular City Council Meeting October 4th, 2021

City Council Workshop- Market Study Presentation and Zoning Code Update October 11, 2021

C. Approval Of Licenses

Contractor Licenses- 3

D. Department Activity Reports

1. Police Chief Report

2. Finance Director Report

3. IT/GIS Director Report

E. Resolution- Accepting 3rd Quarter Donations 2021

6. Council Committee Reports

A. Personnel And Finance Committee 7:15 p.m.

WebEx Teleconference Information

Call Toll-Free: 1-844-992-4726

Access Code: 2493 085 9141

1. Police Officer Hiring Ratification

2. Approval Of 2022-2024 USW (Hydro) Union Contract Terms And Wages

3. Authority To Enter Into Lease Agreements For 2022 Budgeted Vehicles Prior To Budget Adoption

4. Authority To Enter Into Consulting Agreement With Hildi, Inc. For Actuarial Services To Comply With Government Accounting Standard Board (GASB) 74/75 Relating To Other Post Employment Benefits (OPEBs)

B. Safety And Public Works Committee - 6 p.m.

WebEx Teleconference Information



Call Toll-Free: 1-844-992-4726

Access Code: 2484 103 8018

1. Approve Final Pay Estimate - Improvement 19-10 - NE Brainerd Resurfacing Project

2. Approve Letter Of Intent And Safe Routes To School Grant Application Submission - Harrison Elementary Oak Street Improvements

3. Discussion On Downtown Snow Removal And Special Services District

4. Discussion On Street Light Policy

5. Discussion Of Sober Homes Issue

7. Unfinished Business

A. Resolution - Adopting Assessments - 2021 Nuisance Abatement And 2020/2021 Downtown Special Services District

B. Resolution - Adopting Assessments - Improvement 19-19 - NW 3rd Street And Jackson Street Reconstruction Project

C. Resolution - Adopting Assessments - Improvements 20-05 And 20-06 - Madison Street And SE Brainerd Construction Project

D. Call For Applicants - Informational

(Applications Available on the City's Website)(http://www.ci.brainerd.mn.us/)

Mayor Recommended: (terms to expire 12/31 of said year)

Cable TV Advisory Committee - 1 term (Expire 2021) - 2 terms (Expire 2022)

Charter Commission - 1 term (Expire 2022)

Housing Redevelopment Authority- 1 term (Expire 2022)

Rental Dwelling License Board of Appeals - 3 terms (Expire 2022)

Transportation- 1 term (Expire 2022)

Mayor Recommended: (terms to expire 09/07 of said year)

Economic Development Authority (EDA) - 1 term (Expire 2027) - 1 term (Expire 2026)

Council President Recommended: (terms to expire 12/31 of said year)

Police & Fire Civil Service Commission - 1 term (Expire 2023)

Ad Hoc Committees - Applicants Needed

Water Tower Committee - Two positions available

8. New Business

A. Dangerous Dog Hearing

B. Adopt Resolution - Declaring Costs To Be Assessed, Ordering Preparation Of Proposed Assessment, And Ordering A Public Hearing On Proposed Assessment - Nuisance Abatements

9. Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the Council - Time limits may be imposed

10. Staff Reports

11. Mayor's Report

12. Council Member Reports

13. Adjourn To Closed Session Per MN Statute 13D.03 Subd. 1b For Union Negotiation Strategy Session

14. Adjourn To City Council Workshop - Parking Commission Recommendations And Market Study Continued Discussion, October 25, 2021 At 6:00 P.M. In The City Council Chambers

Personnel & Finance Committee will meet at 7:15 p.m.

WebEx Teleconference Call In Info:

Call Toll-Free: 1-844-992-4726

Access Code:2493 085 9141

Safety & Public Works Committee will meet at 6:00 p.m.

WebEx Teleconference Call In Info:

Call Toll-Free: 844-992-4726

Access Code:2484 103 8018

Visit the City's Website at www.ci.brainerd.mn.us

Pillager Public Schools – ISD No. 116

Board of Education Agenda

Regular Monthly Meeting

Meets 6 p.m. Monday, Oct. 18

School Media Center

I. Call to Order

II. Pledge of Allegiance

III. Cell Phone/Electronic Devices

IV. Consider Additions/Deletions/Acceptance of the Agenda

V. Visitor Comments

VI. Consider Consent Agenda

A. Minutes of the September 20, 2021 Regular School Board Meeting

B. Monthly Cash Flow Including Investments

C. Monthly Bills Paid

D. Monthly Bills Paid – Activity Accounts

E. Donations

F. Personnel Summary Sheet

VII. Special Reports with Possible Action

A. Curriculum

1. Director of Teaching and Learning Report

2. Consider Assurance of Compliance Prohibiting Discrimination

B. Personnel

1. Consider 2021-2022 Teacher Seniority List

C. Facilities

D. Activities

E. Policy

1. Committee Report

a. 1st Reading of MSBA changes to Policies - #102, 406, 413, 425, 501, 503, 507, 515, 524 and 534

b. 1st Reading of Proposed Updates to Policy #509

F. Budget

1. Business Manager Report

G. Other\u0009

1. Mitigation Guidance Plan Approval

2. Approve Cass County Children’s Initiative Interagency Agreement

VIII. Superintendent’s Report

IX. Adjournment

This meeting of the Pillager Public Schools (ISD #116) school board may be conducted in accordance with Minnesota Statute 13D.021 – Meeting by Telephone or Other Electronic Means. Persons may monitor this meeting from a remote location by visiting Pillager School YouTube Channel (https://www.youtube.com/c/PillgerSchoolDistrict) where they will find the livestream video.

Citizens’ Water Tower Committee

Meets 6 p.m. Wednesday

Brainerd City Hall

2nd Floor Conference Room

1. Call to Order\u0009\u0009\u0009\u0009\u0009\u0009\u0009\u0009\u0009\u0009\u00092. Roll Call

3. Approval of Agenda

4. Jody Converse

Approval of Minutes from Meeting Dated September 15, 2021

Action on Report

5. Mary Koep

Treasurer Report

Action on Report

6. Ashley Storm

Publicity/Fund Raising \u0009

Action on Report

7. Paul Skogen

Grant Information

November 4 and 5, 2021, the Committee will review applications and make its recommendations for awards for the fiscal year 2022 large grant round.

4 Small Grant Opportunities ( Less than $10,000.00 in the year 2022)

2022 Large Grant Application due May 20, 2022

Amy Klobuchar – Congressional Direct Spending Grant

According to Baz Selassie (Senator Klobuchar Aid) the Senate Appropriations Committee is way behind schedule with budget and infrastructure negotiations. Hoping to have bill finalized at the end of October Save America’s Treasures Grant Program

A SAT grant requires a dollar-for-dollar non-Federal match. The minimum grant request for collections projects is $50,000 Federal share; the minimum grant request for historic property projects is $125,000 Federal share. The maximum grant request for all projects is $1 million Federal share. By law, no individual project may receive more than one Federal SAT grant.

Grant Applications Closed for 2021 on January 28, 2021

8. Paul Skogen

Chairman Report

Received Private Donations and Pledges

i. Still waiting to Set up Publicity Event with Marisa Mills and Staff

ii. Meeting with Snodeos on Monday, September 20th went very well.

Answered questions regarding the tower. All very favorable comments

Public Donation with Pictures and Press Release in the Brainerd Dispatch

Lakeland Public News and Social Media Outlets

Great Public Support and Turnout During Sesquicentennial Celebration

Special Thank You to the Following

a. Dan Hegstad – Brainerd Trivia Night

Water Tower Team Finished in 2nd Place

b. Brainerd Lakes Area Chamber of Commerce

Time Capsule

Business After Hours Event

$5,000 Dollar Donation

c. Stride and Seek

Sheila DeChantal

Notch 8 Brewery and Restaurant

Tap Beers for the Water Tower

d. Brainerd Jaycees Street Fest

Pie Eating Contest

Knotty Pie Bakery provided the pies

Ice Cream Eating Contest

Fancy Pants Chocolates provided ice cream

e. 1st Annual Flapjack Festival

WJJY Radio

American Legion\u0009\u0009

Thank you to All Water Tower Committee Members for their Teamwork and

Dedication during the Sesquicentennial Events

9. David Badeaux

City of Brainerd City Council Report

Action or Report

10. Other Items for Discussion

Finding Other Committee Members

Set up Press Release with VFW (Chuck Hanson) for $ 5,000 Donation

Report to City Council in November after we here about our Grant Application

Brainerd Arboretum’s Trunk and Treat

11. Next Meeting

November 17, 2021

12. Adjournment

Baxter City Council

Meets 7 p.m. Tuesday, Oct. 19

The Baxter City Council will meet in a Work Session on Tuesday, October 19, 2021 at 6:45 p.m. at the Baxter City Hall, 13190 Memorywood Dr., Baxter, MN to review proposed three year snow plow contract.

The regular meeting of the Baxter City Council will be held on Tuesday, October 19, 2021 at 7 p.m. at the Baxter City Hall, 13190 Memorywood Dr., Baxter, MN.

1. Call Meeting to Order

2. Roll Call

3. Pledge of Allegiance

4. Presentation

A. Brainerd / Baxter Baseball Association

5. Additions or Changes to the Agenda

6. Public Comments

Comments received from the public may be placed on a future meeting agenda for

consideration.

7. Consent Agenda

The following items are considered non-controversial by staff and are recommended to be

read and passed in one motion. Any council person, staff, citizen, or meeting attendee can

request one or more items be pulled from the Consent Agenda and the item will be pulled

and addressed immediately after the passage of the Consent Agenda; otherwise, the

following items will be passed in one motion:

A. Approve City Council Minutes from October 5, 2021

B. Approve City Council Special Minutes from October 7, 2021 at 6:00 p.m.

C. Approve City Council Special Minutes from October 7, 2021 at 7:00 p.m.

D. Approve the Payment of Bills and Finance Report (Addendum A)

E. Adopt Resolution No. 2021-088 Accepting the Burski Excavating, Inc. Bid in the

amount of $100,552.65 for the Section 6 Area A-1 Stormwater Outlet Project.

F. Accept the Utilities Commission Meeting Minutes of October 6, 2021.

G. Approve the LandWerx, LLC and Pratt's Affordable Excavating Three Year Snow

Plow Contracts.

H. Accept White Oak Estates Municipal Improvements and Begin the One-Year Warranty

Period

I. Approve Gracewin Living Cooperative Development Agreement.

J. Approve Gracewin Living Cooperative Stormwater Facilities Maintenance Agreement.

K. Approve the Axness Stormwater Facilities Maintenance Agreement.

L. Approve the Anderson Brothers Construction Partial Pay Estimate No. 10 in the amount of $5,227.20 for the 2020 Fairview Road, Golf Course Drive, Excelsior Road

& Trail Connection & 2020 Oakwood Drive Trail Connection Improvements Project.

M. Approve the RL Larson Excavating, Inc. Partial Pay Estimate No. 12 in the amount of

$35,316.73 for the 2020 South Sanitary Sewer Interceptor, North Forestview

Improvements and North Forestview Stormwater Outfall Improvements Project.

N. Approve the ASTECH Corporation Change Order No. 1 revising the Substantial

Completion and Final Completion Date to October 1, 2021 for the 2021 Micro

Surfacing Project.

O. Authorize SEH to Execute a Work Change Directive for Northern Plains Construction

Inc. to Furnish and Install Variable Frequency Drives and Dissolved Oxygen Sensors

for a Not to Exceed Cost of $100,000.00.

P. Approve the Northern Plains Contracting Inc. Partial Pay Estimate No. 1 in the amount

of $34,865 for the Water Treatment Plant Improvements Project.

Q. Approve the Knife River Corporation – North Central Change Order No. 2 in the

increased amount of $22,031.93 for the 2021 Mill & Overlay and Full Depth

Reclamation Improvements Project.

R. Approve the Knife River Corporation – North Central Partial Pay Estimate No. 3 in the

amount of $376,325.03 for the 2021 Mill & Overlay and Full Depth Reclamation

Improvements Project.

S. Approve the Holden Electric Company Partial Pay Estimate No. 1 in the amount of

$24,954.76 for the T.H. 210 Street Lighting Improvements Project.

T. Award the Water Supply Wells No. 2 and No. 3 Rehabilitation Project to Thein Well

Company, Inc. in the amount of $52,700.00 and increase the project budget from

$20,000.00 to $63,450.00.

U. Adopt Resolution 2021-086 Ordering Preparation of Report on Improvement for the

2022 Full Depth Reclamation and Reconstruction Improvements Project.

V. Adopt Resolution No. 2021-087 Ordering Preparation of Report on Improvement for

the 2023 Knollwood Drive Improvements Project.

W. Approve Amendment to Jack Pine Liquor Licenses to Allow for Liquor Sales on

Expanded Patio Area

X. Award Whiskey Creek Appraisal Services to Bill Ludenia Appraisals For An Amount

Not To Exceed $5,500

Y. Approve Ordinance 2021-015 and 2021-017 and Resolution 2021-081 approving zoning

ordinance text amendments to Title 10, Chapter 4, Section 10 "Architectural Design

Standards"

Z. Accept the Cemetery Commission Minutes of October 13, 2021.

AA. Accept a $300 Donation from the Kiwanis Club for the 2021 Children’s Triathlon



AB. Accept Architectural Review Committee Meeting Minutes from October 11, 2021

AC. Accept Planning Commission Meeting Minutes from October 12, 2021

AD. Approve Entering into a Contract with Cold Spring USA to Purchase the 64-Unit

Columbarium in the Amount of $33,445.00 in 2021 and Amend the 2021 Cemetery

Budget in the Additional Amount of $10,500.

8. Pulled Agenda Items

9. Other Business

A. Approve Ordinance 2021-016 and Resolutions 2021-082 and 2021-083 approving a

rezoning, Preliminary and Final Plat and Variances for Gracewin Cooperative Living

located at 7084 Glory Road

B. Adopt Resolution 2021-089 approving findings of fact for a land dedication relating to

Gracewin Cooperative Living located at 7084 Glory Road

C. Approve other materials of architectural precast concrete panels for Gracewin

Cooperative Living located at 7084 Glory Road

D. Adopt Resolution 2021-090 vacating drainage and utility easements for Gracewin

Cooperative Living located at 7084 Glory Road

1. PUBLIC HEARING at 7:00 p.m. or shortly thereafter.

2. Adopt Resolution 2021-090 vacating all drainage and utility easements

at 7084

Glory Road.

E. Adopt Resolution 2021-084 Ordering Improvements for the 2022 Foley Road, Isle

Drive, and Forthun Road Improvements Project, Municipal Project No. 4114.

F. Adopt Resolution 2021-085 Ordering Improvements for the 2022 TH 210 & Inglewood

Drive Railway Crossing Improvements Project, Municipal Project No. 4121.

10. Council Comments

A. Connie Lyscio

B. Zach Tabatt

C. John Ward

D. Mark Cross

E. Darrel Olson

11. City Administrator's Report

12. City Attorney's Report

13. Adjourn

Morrison County Board of Commissioners

Meets 9 a.m. Tuesday, Oct. 19

County Board Room

Government Center, Little Falls

1. Call to order by chairman

2. Pledge of Allegiance

3. Approval of county board minutes

4. Additions/deletions to the agenda

5. Lake alexander lake improvement district

6. Extension report

7. Sheriff’s report

8. Social service report

9. Public health report

10. Land services

11. Auditor’s report

12. County board warrants

13. Public works report

14. Administrator’s report

15. Committee reports/upcoming schedule

16. Adjournment

Crow Wing County Committee of the Whole

Meets 9 a.m. Tuesday, Oct. 19

County Board Room, 3rd Floor, Historic Courthouse, Brainerd

The agenda has been published as shown below but is subject to change to include such business as may come before the Board.

PUBLIC MAY ATTEND IN PERSON. MEETING WILL BE LIVE-STREAMED AT WWW.CROWWING.US AND ON THE CROW WING COUNTY YOUTUBE CHANNEL. TO JOIN BY MICROSOFT TEAMS, CALL 218-302-1725, CONFERENCE ID: 867 091 726#

1. 9 a.m. Out-of-Home Placements Update - Kara Griffin

2. 9:15 a.m. Direct Care and Treatment DNMC - Tami Lueck

3. 9:30 a.m. Easement Request, Patrick Watson, Timothy Township - Ryan Simonson

4. 9:45 a.m. American Rescue Plan Act (ARPA) Funds Proposal - Tim Houle

For more information, call 218-824-1067

Crow Wing County Committee of the Whole meeting agendas are available online at

www.crowwing.us

Crow Wing County Personnel Committee

Meets 9 a.m. Monday, Oct. 18

Historic Courthouse

County Administrator’s Conference Room

1. Staff update

2. Personnel actions

3. Closed Session

Personal Health Data pursuant to MS 13D.05, Subd 2 (a) (4)

Litigation Strategy 299A Contest Update

Crow Wing County Committee schedule

The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:

Meets 9 a.m. Monday, Personnel Committee, Historic Courthouse, County Administrator's Conference Room

Meets 9 a.m. Tuesday, Committee of the Whole, Historic Courthouse, County Board Room / Teams (218-302-1725,,867091726#)

Meets 1 p.m. Tuesday, Community Services Program Information Sharing with Commissioners, Community Services Building

Meets 5 p.m. Thursday, Planning Commission/Board of Adjustment, Historic Courthouse, County Board Room

Meets 9 a.m. Friday, Oct 22, State Community Health Services Advisory Committee,Zoom (call 651-201-5795 for link)

Meets 10 a.m. Friday, Mississippi Headwaters Board, Cass County Courthouse, Walker

Brainerd Planning Commission

Meets 6 p.m. Wednesday, Oct. 20

City Council Chambers

501 Laurel St.

Members of the public may attend the meeting in-person or monitor the meeting via phone.

Meeting Number: 1-844-992-4726

Access Code: 2494 565 2638

Call To Order

Roll Call

Pledge Of Allegiance

Approval/Amendment Of Agenda

Approval Of Minutes

1. Regular Meeting Held on September 15, 2021

2. Workshop Held on September 22, 2021

3. Workshop Held on October 13, 2021

Old Business

Hwy 210 Discussion With MNDOT

New Business

Warming Shelter Ordinance Amendment Request

Request To Amend Tiny Home Regulations To Accommodate Supportive Housing

Village

Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the

Planning Commission - time limits may be imposed

Community Development Director's Report

Commissioner Questions/Comments

Adjourn